Cumberland Council Votes

Council approved the September 8, 2026 agenda with added correspondence and a report

THAT Council approve the agenda for the September 8, 2026 Regular Council Meeting, with the addition of correspondence and the 2026 Capital Projects Report.

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 2.1

Council adopted July and August 2026 minutes and received Heritage minutes

THAT Council adopt the following minutes: • Committee of the Whole and Regular Council, July 27, 2026; • Special Council meetings August 6 and 20, 2026; and receive committee minutes for: • Heritage Committee August 20, 2026

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 3.1

Council received the Apartheid Free Coalition's letter on procurement and investments

THAT Council receive the correspondence from the Comox Valley Apartheid Free Coalition regarding municipal procurement and investments.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 5.1

Council received letters of support for the Comox Valley Apartheid Free Coalition

THAT Council receive the correspondence letters of support for Comox Valley Apartheid Free Coalition.

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 6.1

Council backed a late-night noise exemption for the Woodstove Festival in November

THAT Council recommend the Chief Administrative Officer approve a Noise Control Bylaw exemption request from the organizers of the Woodstove Festival to allow sound from generators and festival attendees on Second Street between Dunsmuir Avenue and the alleyway between Penrith and Dunsmuir Avenues on Friday, November...

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 7.1

Council approved the amended MOU with the Cumberland Events Society

THAT Council approve the Memorandum of Understanding between the Cumberland Events Society and the Village of Cumberland as amended in July 2026 and presented to Council on September 8, 2026.

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 7.2

Council added the reed bed and other optional items to the Phase 2 lagoon upgrade

THAT Council direct staff to proceed with the optional items under the Phase 2 High Performance Lagoon Upgrades contract which consists of the reed bed, extreme wet weather system as well as items required to move the outfall to the new location with Milestone Contracting Inc.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 7.3

Council endorsed regional sports field allocation and fee frameworks

THAT Council endorse the Comox Valley Regional Field Allocations Framework; and THAT Council endorse the Comox Valley Regional Field Fees Framework; and THAT Council direct staff to proceed with the next phase of implementation planning, including development of detailed recommendations regarding field fees and...

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 7.4

Council awarded a $1.06 million sewer separation tender to David Stalker Excavating

THAT Council approve the award of the 2026 Capital Works Tender for Sewer Separation to David Stalker Excavating Ltd. in the amount of $1,057,132.50 (excluding GST); and THAT Council Authorize the Chief Administration Officer to execute the contract.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 7.5

Council approved $267,405 in short-term MFA borrowing for a fire rescue truck

THAT Council approve the short-term borrowing from the Municipal Finance Authority through the Equipment Financing Program for an amount of $267,405 for the purchase of the Fire Rescue Truck replacement for a five year term that must be repaid in five years.

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 7.6

Council appointed MNP LLP as auditor for 2026 and 2027

THAT Council appoints the audit firm of MNP LLP for the 2026-2027 financial years.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 7.7

Council received the member monthly reports for July and August 2026

THAT Council receive the member monthly reports for July and August 2026.

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 7.8

Council asked staff to revisit stream and alley impacts in the Subdivision Bylaw update

THAT Council request that staff revisit the PLR extension with attention to in stream protection, and revisit the servicing officer with attention to impact on alleys, and bring a report back to Council on the proposed amendment to the Subdivision Bylaw.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 8.1

Council rescinded its Cannabis Retail Sales policy (No. 9.5)

THAT Council Rescind Council Policy No 9.5 Cannabis Retail Sales.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 8.1

Council gave three readings to the 2027 Permissive Tax Exemption Bylaw No. 1270

THAT Council give first, second and third reading of the “Permissive Tax Exemption 2027 Bylaw No. 1270, 2026”.

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 8.2

Council gave first reading to Revenue Anticipation Borrowing Bylaw No. 1273

THAT Council give first reading to Revenue Anticipation Borrowing Bylaw No. 1273, 2026.

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 8.3

Council set the 2026 revenue anticipation borrowing limit at $4 million

THAT Council amend Revenue Anticipation Borrowing Bylaw No. 1273, 2026 by changing the borrowing limit to $4 million; and THAT Council give second and third reading to Revenue Anticipation Borrowing Bylaw No. 1273, 2026 as amended.

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 8.3

Council adopted Fees Bylaw Amendment Bylaw No. 1269

THAT Council adopt the “Fees Bylaw Amendment Bylaw No. 1269, 2026".

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 8.4

Council adopted Development Application Procedures Amendment Bylaw No. 1267

THAT Council adopt the “Development Application Procedures Bylaw Amendment Bylaw No. 1267, 2026”.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 8.5

Council closed the meeting to discuss labour, land, legal advice and a statutory matter

THAT Council close the meeting to the public at 7:07 p.m. pursuant to Section 90(1) of the Community Charter to consider: (c) labour relations or other employee relations; (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to...

Unanimous among members present · moved Neil Borecky, seconded Sean Sullivan · item 12

Council disclosed buying 3273 First Street and asked for options for the residence

That Council direct staff to report back regarding options for use of the residence at 3273 First Street, and to release this motion to the public; AND THAT Council direct staff to release the Village’s acquisition of 3273 First Street to the public.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 12

Council asked Comox Valley Schools for stronger oversight of school-site child care

THAT Council write to Comox Valley Schools to request stronger oversight of its childcare providers operating in School District facilities, as well as the need for a clear, independent complaint and reporting process for families, including reporting requirements for expulsions; and that Council release the motion to...

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 12

Adjournment

THAT Council adjourn the meeting at 8:29 p.m.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 13

Agenda for Regular Council Meeting, July 13, 2026

THAT Council approve the agenda for the July 13, 2026 Regular Council Meeting, with the addition of 5.3 Correspondence regarding 8.1 Building Bylaw Amendment for Energy Step Code, Zero Carbon Step Code and Housekeeping received from Innovation Building Group, K-Country Homes, K. Selby, Stand Earth and the addition of...

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Regular Council Meeting, June 22, 2026

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 3.1

Council received the Canadian Home Builders' Association Vancouver Island delegation

THAT Council receive the delegation from the Canadian Home Builders' Association, Vancouver Island.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 4.1

Council denied Apartheid Free Comox Valley's appeal to appear as a delegation

THAT Council receive the request from Apartheid Free Comox Valley regarding their appeal to appear as delegation; and direct staff to deny the delegation as it stands.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 5.1

Council backed MP Gord Johns' Motion M-35 for federal BC Ferries operating support

THAT Council receive the correspondence from Gord Johns, MP Courtenay- Alberni requesting support for the proposed bill "M-35 Federal operational support for BC Ferries"; and support Motion M-35 and fair federal operational support for BC Ferries, write to the federal government in support of modernizing ferry funding...

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 5.2

Council received public letters on the Step Code building bylaw amendment

THAT Council receive correspondence regarding item 8.1, Building Bylaw Amendment for Energy Step Code, Zero Carbon Step Code and Housekeeping, from Innovation Building Group, K-Country Homes, K. Selby, and Stand Earth.

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 5.3

Council received the No. 2 Dam replacement preliminary design update

THAT the Council receive the preliminary design update for the No. 2 Dam Replacement Project for information.

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 7.1

Council adopted an amended Reserve and Surplus Policy

THAT Council adopt the amended Reserve and Surplus Policy No. 3.5.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 7.2

Council Member Monthly Reports

THAT Council receive the member monthly reports for June 2026.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 7.3

Council amended Step Code Building Bylaw No. 1254 and gave it third reading

THAT Council amend Building Bylaw Amendment Bylaw No. 1254, 2026 as follows: i) to Section 2 (c)(xiii) by removing the text regarding Solid Fuel Burning Appliances from “Solid Fuel Burning Appliances” the end of “h)”; ii) to Section 2 by adding “(xxxviii) Revising section 27 iv) by striking out “Shaw” and replacing it...

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 8.1

Council gave three readings to Water Conservation Amendment Bylaw No. 1271

THAT Council give first, second and third readings to Water Conservation Amendment Bylaw No. 1271, 2026.

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 8.2

Council gave three readings to DCC and ACC reserve fund bylaws

THAT Council give first, second and third reading to Development Cost Charge Reserve Funds Bylaw No. 1263, 2026; and THAT Council give first, second and third reading to Amenity Cost Charge Reserve Fund Bylaw No. 1264, 2026.

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 8.3

Council closed the meeting to discuss labour and land

THAT Council close the meeting to the public at 6: 38 p.m. pursuant to Section 90 (1) of the Community Charter to consider: (c) labour relations or other employee relations; (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected...

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 12

Adjournment

THAT Council adjourn the meeting at 7:57 p.m.

Unanimous among members present · moved Neil Borecky, seconded Sean Sullivan · item 13

Agenda for Regular Council Meeting, June 22, 2026

THAT Council approve the agenda for the June 22, 2026 Regular Council Meeting.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Village Hall Meeting, June 1, 2026 • Regular Council Meeting, June 8, 2026

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 3.1

Council received the Community Schools Society Food Share annual report

THAT Council receive the Cumberland Community Schools Society Food Share annual report and presentation for information.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 7.1

Council received the public meeting on the 2025 Annual Report

THAT Council receive the Public Meeting on the 2025 Annual Report for information.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 7.2

Council split Penrith Avenue out of the 2026 roads project and kept two lane upgrades

That Council direct staff to reduce the scope of the 2026 Roads and Utilities project by separating the Penrith Avenue underground utility and surface works from the 2026 projects and proceed with the underground utility replacement work on the Lane South of Maryport and the Lane South of Windermere; and THAT staff...

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 7.3

Council approved up to $1.1 million for 2026 lane utility work off Maryport and Windermere

THAT Council approve the expenditure of up to $1,106,660 for 2026 underground utility replacement work for the lane South of Maryport and lane South of Windermere with • $156,940 to be funded through Storm Drain Development Cost Charge Reserve; and • $949,720 to be funded from Linear Asset Renewal Reserve; and THAT...

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 7.3

Council adopted an Alternate Public Notice Policy

THAT Council adopt Policy 1.12, Alternate Public Notice Policy.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 7.4

Council approved the Accessibility and Inclusion Action Plan

THAT Council approve the Accessibility and Inclusion Action Plan.

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 7.5

Council gave 1st and 2nd reading to the Step Code Building Amendment Bylaw No. 1254

THAT Council give first and second readings to Building Amendment Bylaw No. 1254, 2026.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 8.1

Council asked staff to clarify wood-burning appliance rules in the Building Bylaw update

THAT Council direct staff to report back to Council with clarification on s.7(f), solid fuel burning appliance regulation, and update of "Shaw" to "Rogers" in the proposed Building Amendment Bylaw No. 1254, 2026.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 8.1

Council cut the non-profit banner fee to $300 and gave three readings to Fees Bylaw 1261

THAT Council amend the Fees Amendment Bylaw No. 1261, 2026 in Schedule A, to reduce Banner Hanging-Non-Profit fee from $375 per banner to $300 per banner; and give first, second and third reading to Fees Amendment Bylaw No. 1261, 2026.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 8.2

Council gave 1st and 2nd reading to OCP Amendment Bylaw No. 1265

THAT Council give first and second reading to Official Community Plan Amendment Bylaw No. 1265, 2026.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 8.3

Council amended sign and fence rules in Zoning Bylaw No. 1266, then gave two readings

THAT Council amend Zoning Amendment Bylaw No. 1266, 2026 • in section 5(q) for Table 7.4(3) Fence Heights, footnote 1 to strike out "sheet metal,"; • in section 6(b) by striking "vi. one free-standing sign at each formal access or egress to a property that is shared by several businesses, subject to the following...

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 8.3

Council scheduled a public hearing on OCP Bylaw 1265 and Zoning Bylaw 1266

THAT Council direct staff to schedule a public hearing for Official Community Plan Amendment Bylaw No. 1265, 2026 and Zoning Amendment Bylaw No. 1266, 2026.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 8.3

Adjournment

THAT Council adjourn the meeting at 8:07 p.m.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 12

Agenda for Regular Council Meeting, June 8, 2026

THAT Council approve the agenda for the June 8, 2026 Regular Council Meeting with the addition of • Item 5.1, Request for Letter of Support, 55+ BC Games Bid • Item 7.1, Public Submissions for Development Variance Permit and Devel0pment Permit for 3338 Union Road. • Item 12, Closed Portion

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Committee of the Whole Meeting, May 25, 2026 • Regular Council Meeting, May 25, 2026; and, receive the Committee minutes for information: • Advisory Planning Commission, May 14, 2026.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 3.1

Council committed facilities and services to a regional 55+ BC Games bid

THAT the Village of Cumberland commit to providing services and facilities should the bid for the 2028, 2029 or 2030 55 Plus BC Games, being jointly submitted by the Comox Valley Regional District and City of Campbell River, be successful.

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 5.1

Council approved permits for a larger, taller shop building at 3338 Union Road

THAT Council approve the development variance permit (DVP2602) to allow an increase in the floor area and height for an accessory building (shop) to be constructed on the subject property described as Lot 4, District Lot 24, Nelson District, Plan 42822 (3338 Union Road); and, THAT Council approve the development...

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 7.1

Council received the Chamber's Business Retention and Expansion program presentation

THAT Council receive the presentation from Tracey Clarke, Executive Director Comox Valley Chamber of Commerce for the upcoming Business Retention and Expansion program for Cumberland businesses.

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 7.2

Council started a competitive bid for a fire quint ladder truck for budget 2027

THAT Council direct staff to proceed with a competitive bids process for a fire quint apparatus with a range of ladder options between 75' and 100' for consideration at budget 2027.

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 7.3

Council approved a three-year trial cutting Village speed limits to 40 and 30 km/h

THAT Council direct staff to implement a Village-wide Speed Limit Reduction Project on a three-year trial period, including transition zones from 50 km/h to 40 km/h to 30 km/h.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 7.4

Council asked for Street and Traffic Bylaw changes for the lower speed limits

THAT Council directs staff to bring forward bylaw amendments to Bylaw No. 951, 2017 Street and Traffic Bylaw to support the implementation of a Village-wide Speed Limit Reduction.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 7.4

Council Members Monthly Reports

THAT Council accept the member monthly reports for May 2026.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 7.5

Council adopted Amenity Cost Charges Bylaw No. 1257

THAT Council adopt the Amenity Cost Charges Bylaw No. 1257, 2026.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 8.1

Council closed the meeting to discuss labour and annual report matters

THAT Council close the meeting to the public at 7:10 p.m. under section 90(1) of the Community Charter to consider: • (c) labour relations or other employee relations; • (l) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an...

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 12

Adjournment

THAT Council adjourn the meeting at 8:15 pm.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 13

Agenda for Regular Council Meeting, May 25, 2026

THAT Council approve the agenda for the May 25, 2026 Regular Council Meeting.

Unanimous among members present · moved Neil Borecky, seconded Sean Sullivan · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Regular Council Meeting, May 11, 2026 and receive the following minutes: • Accessibility and Inclusion Committee, March 30, 2026

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 3.1

Council approved the 2025 Statement of Financial Information

THAT Council receive the 2025 Statement of Financial Information (SOFI) report; and, THAT Council approve the Corporation of the Village of Cumberland 2025 Statement of Financial Information for filing with the Ministry.

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 7.1

Council approved the 2026 Rock the Block street closure and noise exemption

THAT Council approve the temporary closure of Dunsmuir Avenue between First Street and Second Street from August 15, 2026 at 10:00 a.m. until August 16, 2026 at 2:00 a.m. subject to all other conditions of an event permit; AND THAT Council recommend the Chief Administrative Officer approve a Noise Control Bylaw...

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 7.2

Council gave notice of the June 22, 2026 annual meeting on the 2025 Annual Report

THAT Council give notice of the annual meeting on June 22, 2026, at which Council will consider the 2025 Annual Report and submissions and questions from the public.

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 7.3

Council adopted Business Licensing Amendment Bylaw No. 1262

THAT Council adopt the Business Licensing Amendment Bylaw No. 1262, 2026.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 8.1

Adjournment

THAT Council adjourn the meeting at 5:48 p.m.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 12

Agenda for Regular Council Meeting, May 11, 2026

THAT Council approve the agenda for the May 11, 2026 Regular Council Meeting.

Unanimous among members present · moved Neil Borecky, seconded Sean Sullivan · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Committee of the Whole Meeting, April 27, 2026 • Regular Council Meeting, April 27, 2026

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 3.1

Council endorsed the 2026 regional Solid Waste Management Plan with a support letter

THAT Council receive the correspondence from the Regional Solid Waste Advisory Committee regarding endorsement of the Comox Strathcona Waste Management 2026 Solid Waste Management Plan and submit a letter of support.

Opposed: Sean Sullivan · moved Troy Therrien, seconded Neil Borecky · item 5.1

Council had the Mayor write in support of renewing the local government climate program

THAT Council receive the correspondence from the Community Energy Association, seeking your voice on No Renewal of the Local Government Climate Action Program and direct the Mayor to write a letter of support.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 5.2

Council received a letter on Village input to SD71's long range facilities plan

THAT Council receive the correspondence from K. Snaden regarding Village Input to School District 71 Long Range Facility Plan.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 5.3

Council endorsed a Step Code building bylaw amendment for builder consultation

THAT Council endorse Building Amendment Bylaw No. 1254, 2026, for engagement with the local development community; and, THAT Council direct staff to seek feedback from the local development community regarding the proposed approaches for implementing the Energy Step Code and Zero Carbon Step Code.

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 7.1

Council approved a $6,000 temporary Perseverance Creek trail ford and flood risk work

THAT Council direct staff to proceed with constructing a temporary “ford” trail crossing of a channel of Perseverance Creek in the Cumberland Community Forest Park; AND THAT Council approve the expenditure of up to $6000 to be funded through the General Financial Stabilization Reserve, for constructing a temporary...

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 7.2

Council set its 2026-27 RCMP policing priorities, led by traffic safety

THAT Council direct that the mayor write to the RCMP on Village of Cumberland policing priorities for the 2026-2027 RCMP Annual Performance Plan as listed: • Traffic safety, including unlicensed vehicles, 30 km/h zone enforcement in school zones and park, and education on new reduced Village speed areas and electric...

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 7.3

Council received the Disclosure of Contract report

THAT Council receive the Disclosure of Contract report.

Unanimous among members present · moved Neil Borecky, seconded Sean Sullivan · item 7.4

Council appointed the chief and deputy chief election officers for the 2026 election

THAT Council appoint Rachel Parker as chief election officer and Andrea Samsom as deputy chief election officer for the 2026 general local election.

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 7.5

Council approved up to $145,000 for a one-year temporary project manager

THAT Council approve the expenditure of up to $145,000 for all costs associated with a temporary one-year Project Manager position to be funded from the General Stabilization Reserve funds and THAT Council direct staff to bring forward an amendment to the adopted 2026-2030 Financial Plan Bylaw to reflect this...

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 7.6

Council received the member monthly reports for April 2026

THAT Council receive the monthly member reports for April 2026.

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 7.7

Council adopted the 2026 Property Tax Rates Bylaw No. 1260

THAT Council adopt the 2026 Property Tax Rates Bylaw No. 1260, 2026.

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 8.1

Council gave three readings to Business Licensing Amendment Bylaw No. 1262

THAT Council give first, second, and third readings to Business Licensing Amendment Bylaw No. 1262, 2026.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 8.2

Council closed the meeting to discuss legal advice and a statutory closed matter

THAT Council close the meeting to the public at 6:47 p.m. pursuant to Section 90 (1) of the Community Charter to consider: (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (m) a matter that, under another enactment, is such that the public...

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 12

Adjournment

THAT Council adjourn the meeting at 7:14 p.m.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 13

Agenda for Regular Council Meeting, April 27, 2026

THAT Council approve the agenda for the Regular Council Meeting, April 27, 2026.

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Regular Council Meeting, April 13, 2026; and, receive the following minutes: • Heritage Committee, March 19, 2026

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 3.1

Council received Experience Comox Valley's update on the hotel tax (MRDT) application

THAT Council receive the delegation from Experience Comox Valley regarding the Municipal and Regional District Tax (MRDT) Application Update.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 4.1

Council supported the CVRD's application for a regional hotel tax (MRDT)

That Council support the Comox Valley Regional District application to the Province of British Columbia for Municipal and Regional District Tax (MRDT) in the following accommodation areas: Comox Valley Regional District Electoral Area A (excluding Denman and Hornby Islands, Electoral Area B, Electoral Area C...

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 5.1

Council agreed to write a letter backing Comox's Community Labour Market Partnership

THAT Council receive the correspondence from the Town of Comox regarding Community Labour Market Partnership, Letter of Support Request; and direct staff to draft a letter of support.

Opposed: Sean Sullivan · moved Nick Ward, seconded Troy Therrien · item 5.2

Council added Village parks to the national protected and conserved areas database

THAT Council support the addition of Village of Cumberland parks and protected areas into the Canadian Protected and Conserved Areas Database and direct the Director of Community Services to work with BC Nature to finalize details and related public announcements.

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 6.1

Council approved the 2025 audited financial statements

THAT Council receive Cory Vanderhorst, CPA, CA from MNP to present the auditor’s report to Council for the year ended December 31, 2025; and, THAT Council approve the Village of Cumberland Audited Financial Statements for the year ended December 31, 2025.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 7.1

Council approved a $235,000 Recreation Centre roof restoration from reserves

THAT Council authorize staff to proceed with the Cumberland Recreation Centre roof full restoration including the heat trace line installation, for a combined estimated cost of $235,000 plus applicable taxes, to be funded from the 2026 Facility Asset Renewal Reserve, as approved in the 2026 budget.

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 7.2

Council moved to join Courtenay's automated garbage collection contract in spring 2027

THAT Council give formal written notice to the City of Courtenay that the Village intends to join their existing contract with Emterra Environmental in the automated collection of garbage, recycling, and organics waste spring 2027; and, THAT Council direct Staff to proceed with the communication as early as summer...

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 7.3

Council approved a 2026/27 bridge agreement with $1,100 for the Farmers' Market

THAT Council direct staff to draft develop a Bridge Agreement with the Comox Valley Farmers’ Market for 2026/27 that includes: annual funding of $1100, storage of their equipment trailer on site at Village Square, continued provision of electrical and washroom facilities and the use of the parking spaces adjacent to...

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 7.4

Council rescinded its December 2025 $600 one-time grant to the Farmers' Market

THAT Council rescind the motion #25-253 from December 8 regular meeting as follows: "THAT Council provide a one time grant to the Comox Valley Farmers Market Association of $600 in support of 2026 Cumberland market expenses, to be funded through the Host Community Amenity Reserve, and THAT Council direct staff to...

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 7.4

Council gave three readings to the 2026 Property Tax Rates Bylaw No. 1260

THAT Council give first, second and third reading to “2026 Property Tax Rates Bylaw No. 1260, 2026”.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 8.1

Adjournment

THAT Council adjourn the meeting at 7:20 p.m.

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 13

Agenda for Regular Council Meeting, April 13, 2026

THAT Council approve the agenda for the April 13, 2026 Regular Council Meeting.

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Committee of the Whole Meeting, March 16, 2026 • Committee of the Whole Meeting, March 23, 2026 • Regular Council Meeting, March 23, 2026

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 3.1

Council received BC Nature's delegation on the national protected areas database

THAT Council receive the delegation from BC Nature regarding Canadian Protected and Conserved Areas Database.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 4.1

Council supported legislation to modernize Island Coastal Economic Trust governance

THAT Council receive correspondence from Island Coastal Economic Trust (ICET) regarding advancing legislation to modernize the ICET governance and renewed capital; and THAT Council support for legislation to modernize the Island Coastal Economic Trust governance and renewed capital.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 5.1

Council approved amended permits and a servicing deferral for a 16-lot Bevan Road plan

THAT Council approve development permit DP2601 which amends development permit 2024-04-DP for the property described Lot A Section 34 Township 10 Comox District Plan EPP130046. THAT Council approve the development variance permit (DVP2514) for the purpose of a sixteen-lot subdivision of the lot legally described as...

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 7.1

Council added the Cumberland Museum as a committee meeting space

THAT Council approve holding advisory committee, Advisory Planning Commission, and Board of Variance meetings at Cumberland Museum and Archives, 2680 Dunsmuir Avenue, in addition to other previously designated meeting spaces until the Council Chamber meeting room is available for use.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 7.2

Council set 2026 tax ratios, cutting managed forest to 19 and capping utilities

THAT Council direct staff to adjust the tax ratios for 2026 from 2025 tax ratios as follows with adjustments to Class 5 and 6 to create a balanced budget: Property Classes 2025 Tax Ratios (Multiples of Class1) 2026 Tax Ratios (Multiples of Class 1) Class 1 (residential) 1.00 1.00 Class 2 (utilities) 21.67 Capped to...

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 7.3

Council accepted the member monthly reports for March 2026

THAT Council accept the member monthly reports for March 2026.

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 7.4

Council closed the meeting to discuss land, FOI-protected information and labour

THAT Council close the meeting at 6:37 pm to the public pursuant to Section 90 of the Community Charter to consider: (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; (j)...

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 12

Adjournment

THAT Council adjourn the meeting at 8:12 p.m.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 13

Agenda for Regular Council Meeting, March 23, 2026

THAT Council approve the agenda for the March 23, 2026 Regular Council Meeting.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Committee of the Whole, March 9, 2026 • Regular Council Meeting, March 9, 2026

Unanimous among members present · moved Neil Borecky, seconded Sean Sullivan · item 3.1

Council backed a CVRD bid to make the Comox Valley one hotel tax (MRDT) area

THAT Council receive the delegation from Experience Comox Valley regarding the Municipal and Regional District Tax (MRDT), Application Process Update and Results of Accommodation Approvals; and write a letter of support the Comox Valley Regional District application to the Province of BC to establish a designated...

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 4.1

Council adopted wastewater upgrade temporary borrowing Bylaw No. 1258

THAT Council adopt the “Wastewater Upgrade Project Temporary Borrowing No.2 Bylaw No.1258, 2026”.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 8.1

Council adopted Advisory Commission Amendment Bylaw No. 1259

THAT Council adopt the “Advisory Commission Amendment Bylaw No. 1259, 2026”.

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 8.2

Council closed the meeting to discuss labour relations

THAT Council close the meeting to the public at 6:11 p.m. pursuant to Section 90 of the Community Charter to consider: (c) labour relations or other employee relations;

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 12

Adjournment

THAT Council adjourn the meeting at 7:24 p.m.

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 13

Agenda for Regular Council Meeting, March 9, 2026

THAT Council approve the agenda for the March 9, 2026 Regular Council Meeting with the inclusion of Late item 5.1 Business Licence Inquiries.

Unanimous among members present · moved Neil Borecky, seconded Sean Sullivan · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Committee of the Whole Meeting, February 23, 2026 • Regular Council Meeting, February 23, 2026

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 3.1

Council refunded 2026 late fees on business licence renewals

THAT Council approve a refund of the 2026 late payment fee for business licence renewals under section 3.4.4 of the Business Licensing and Regulation Bylaw No. 1239 with the refunds to be funded from the General Financial Stabilization Reserve.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 5.1

Council asked for a bylaw change moving the late licence renewal deadline to March 31

THAT Council direct staff to bring back an amendment to Bylaw No. 1239 section 3.4.4 to extend the deadline for renewal /reapplication with late payment fee from January 31 to March 31.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 5.1

Council extended the 2026 business licence expiry date to June 30, 2026

THAT Council approve a one-time extension of the 2026 business licence expiry date from January 31, 2026 to June 30, 2026 set out in section 3.4.4 of the Business Licensing and Regulation Bylaw No. 1239 that results from non-payment of the annual licence fee and late payment fee.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 5.1

Council gave three readings to Advisory Planning Commission Amendment Bylaw No. 1259

THAT Advisory Planning Commission Amendment Bylaw No. 1259, 2026 be amended in para 2(c) by inserting "affordable" before "housing" and with that amendment give first, second and third readings to the amended Advisory Planning Commission Amendment Bylaw No. 1259, 2026.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 7.1

Council approved new Heritage Committee terms and rescinded the housing committee's terms

THAT Council approve the amended Policy 1.6 Heritage Committee Terms of Reference. THAT Council rescind Policy 1.8 Homelessness and Affordable Housing Select Committee, Terms of Reference and thereby dissolve the Homelessness and Affordable Housing Committee.

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 7.1

Council dissolved the Homelessness and Affordable Housing Committee

THAT Council rescind Policy 1.8 Homelessness and Affordable Housing Select Committee, Terms of Reference and thereby dissolve the Homelessness and Affordable Housing Committee.

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 7.1

Council allocated $10,000 in 2026 community grants to five groups

THAT Council allocate $10,000 in 2026 Community Grant Program funding as follows: • $3000 to the Comox Valley Family Services Association, • $1200 for Cumberland and District Historical Society, • $2000 for Cumberland Community Schools Society, • $2000 for Cumberland Culture and Arts Society, and • $1800 to the Weird...

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 7.2

Council moved to subdivide and protect Saito House with up to $80,000 from reserves

THAT Council direct staff to proceed with the subdivision to create a new lot for Saito House as part of the Saito House Heritage Protection Initiative; and THAT Council direct staff to work with the current owner of the Saito House on a Heritage Protection Covenant the serves to protect the heritage values of the...

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 7.3

Council applied to UBCM for up to $200,000 to modernize development approvals

THAT Council direct staff to submit an application to the 2026 Union of BC Municipalities Local Government Development Approvals Program for funding to continue the review and modernization of the Village of Cumberland’s development approvals processes, with a maximum project value of $200,000 and confirming Council’s...

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 7.4

Council appointed Michelle Mason deputy approving officer, replacing Rob Crisfield

THAT Council appoint Michelle Mason as deputy approving officer for the Village of Cumberland and rescind the appointment of Rob Crisfield as deputy approving officer.

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 7.5

Council Member Monthly Reports

THAT Council receive the member monthly reports for February 2026.

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 7.6

Council gave three readings to Amenity Cost Charges Bylaw No. 1257

THAT Council give first, second and third reading of the “Amenity Cost Charges Bylaw No. 1257, 2026.”

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 8.1

Council gave three readings to wastewater upgrade temporary borrowing Bylaw No. 1258

THAT Council give first, second and third reading to the “Wastewater Upgrade Project Temporary Borrowing No. 2 Bylaw No. 1258, 2026”.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 8.2

Council adopted 2025-2029 Financial Plan Amendment Bylaw No. 1252

THAT Council adopt the 2025-2029 Financial Plan Amendment Bylaw No. 1252, 2025.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 8.3

Adjournment

THAT Council adjourn the meeting at 7:56 p.m.

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 12

Agenda for Regular Council Meeting, February 23, 2026

THAT Council approve the agenda for the February 23, 2026 Regular Council Meeting with the addition of Late Item 7.1, Heritage Alteration Permit correction.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Village Hall February 2, 2026 • Committee of the Whole, February 9, 2026 • Regular Council Meeting, February 9, 2026

Unanimous among members present · moved Neil Borecky, seconded Sean Sullivan · item 3.1

Council supported K'ómoks First Nation's addition-to-reserve bid for Piercy Road land

THAT Council provide a letter to the K’ómoks First Nation in support of the Addition to Reserve Application to the Government of Canada for one 17.21 hectare parcel of fee-simple land held by the Nation in the Piercy Road area.

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 5.1

Council granted UVic $10,000 to study mine-water geothermal district energy

THAT Council grant $10,000 to the University of Victoria – Accelerating Community Energy Transformation (ACET) research group for the purpose of an engineering scoping study on a Bevan Industrial area / No 4 Mine site mine water geothermal district energy system; AND THAT Council, as a condition of the grant, require...

Unanimous among members present · moved Neil Borecky, seconded Sean Sullivan · item 5.2

Council approved a heritage permit and register listing for the Nikkei No Haka Cemetery

THAT Council approve the heritage alteration permit (HAP2505) or the property described as Lot E Section 25, Township 10 Comox District Plan VIP65968, Except Part in Plan VIP67631 (Nikkei No Haka Japanese Cemetery). THAT Council add the Nikkei No Haka Japanese Cemetery, documented with a Statement of Significance and...

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 7.1

Council approved a 3-lot subdivision permit, servicing deferral and frontage waiver

THAT Council approve the development permit for the purpose of a 3-lot subdivision of the lots legally described as SECTION 34 TOWNSHIP 10 COMOX DISTRICT PLAN 552H EXCEPT THOSE PARTS SHOWN OUTLINED IN RED ON PLAN 21 RW AND IN PLANS VIP55123 VIP69987 EPP93477, EPP111856, EPP127706 AND EPP130046 & THAT PART OF SECTION...

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 7.2

Council approved BC Bike Race 2026 road closures and noise exemptions

THAT Council approve the following temporary road closures on Saturday, May 23, 2026, subject to submission of an acceptable traffic management plan and all other conditions of the event application process: • Dunsmuir Avenue between Third Street and First Street from 6:30 a.m. to 11:30 a.m.; • Dunsmuir Avenue between...

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 7.3

Council received the Rotary Orchard Park outdoor furniture proposal report

THAT Council receive the Rotary Orchard Park Outdoor Furniture Proposal report for information.

Unanimous among members present · moved Neil Borecky, seconded Sean Sullivan · item 7.4

Council approved up to $20,000 to replace the Cumberland Lake Park swim raft for safety

THAT Council approve the replacement of the Cumberland Lake Park swim raft for safety reasons, as outlined in the staff report dated February 4, 2026; and THAT Council approve the expenditure of up to $20,000, to be funded through the Lake Park General Asset Renewal Reserve for the Lake Park swim raft replacement; and...

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 7.5

Council adopted Water Supply Capital Upgrades Parcel Tax Amendment Bylaw No. 1253

THAT Council adopt the Water Supply Capital Upgrades Parcel Tax Amendment Bylaw No. 1253, 2026

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 8.1

Council adopted 2026-2030 Financial Plan Amendment Bylaw No. 1255

THAT Council adopt the 2026-2030 Financial Plan Amendment Bylaw No. 1255, 2026.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 8.2

Adjournment

THAT Council adjourn the meeting at 6:31 p.m.

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 12

Agenda for Regular Council Meeting, February 9, 2026

THAT Council approve the agenda for the February 9, 2026 Regular Council Meeting with the addition of an extended period of time for the Municipal and Regional District Tax (MRDT) delegation; item 4.1.2 MRDT letter with hyperlinks, Report 7.9 Resolution to AVICC Convention for Active Transportation, and to closed...

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Committee of the Whole Meeting, January 26, 2026 • Regular Council Meeting, January 26, 2026

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 3.1

Receipt of Committee Minutes

THAT Council receive the Heritage Committee minutes: • December 4, 2025 • January 15, 2026

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 3.2

Council received Experience Comox Valley's delegation on the hotel tax (MRDT)

THAT Council receive the delegation from Experience Comox Valley regarding Municipal and Regional District Tax (MRDT).

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 4.1

Council approved a heritage alteration permit for 2687 Penrith Avenue

THAT Council approve the heritage alteration permit (HAP2502) for the property described as Lot 12, Block 3, District Lot 21, Nelson District, Plan 522 (2687 Penrith Avenue).

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 7.1

Council received the Heritage Register additions project report

THAT Council receive the Cumberland Community Heritage Register Additions Project report for information.

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 7.2

Council told staff to prioritize at-risk buildings for the Heritage Register

THAT Council direct staff to prioritize buildings for the Heritage Register Additions Project for the benefits of protection for buildings at imminent risk of deterioration, to review the inclusion of buildings with heritage plaques and the Cumberland Hotel on the preliminary list of heritage resources for the...

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 7.2

Council supported the CVRD's Regional Growth Strategy amendment, with comments

THAT Council direct staff to submit a referral response to the Comox Valley Regional District in support of Bylaw No. 810, being the Comox Valley Regional District Regional Growth Strategy Bylaw No. 120, Amendment No. 2, and include that for Objective 3-B, Increase regional job base, Supporting Policy 3B-5 to...

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 7.3

Council joined the RCMP Positive Ticket Program with free youth drop-in rec passes

THAT Council approve the Village of Cumberland’s participation in the Positive Ticket Program with the Comox Valley RCMP and other regional governments, including the provision of free drop-in recreation admissions to youth 18 and under.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 7.4

Council replaced the Remembrance Day flyby policy with a Canadian Forces flyby policy

THAT Council rescind Remembrance Day Flyby Policy 1.11 and approve the Canadian Forces Flyby Policy 1.11 and to have the policy come back to Council for review in one year.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 7.5

Council moved $5,000 for council tech supports and asked for child care expense funding

THAT Council direct staff to bring forward amendments to the 2026-2030 Financial Plan to allocate $5,000 from the General Financial Stabilization Reserve for elected officials require technological supports, and direct staff to propose budget funds in the upcoming 2027-2031 Financial Plan for child and family care...

Opposed: Neil Borecky · moved Nick Ward, seconded Troy Therrien · item 7.6

Council required open council and committee meetings to be recorded and live streamed

THAT Council amend the Open Meeting Video Recording Policy in section 2 to read: 2. Open Council meetings and open Committee of the Whole meetings will be recorded and live streamed through a link on cumberland.ca, the Village of Cumberland website, excluding those meetings where the agenda is entirely in closed...

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 7.7

Council Member Monthly Reports

THAT Council receive the member monthly reports for January 2026.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 7.8

Council will withdraw its AVICC active travel resolution if the CVRD submits one

THAT Council withdraw the Village of Cumberland AVICC resolution Provincial Funding and Development of Inter-Community Active Transportation Corridors if the Comox Valley Regional District submits a resolution to advocate for active transportation.

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 7.9

Council adopted the new Zoning Bylaw No. 1238

THAT Council adopt the Zoning Bylaw 1238, 2025.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 8.1

Council gave three readings to a water supply parcel tax amendment and set a review panel

THAT Council give first, second and third reading to the “Water Supply Capital Upgrades Parcel Tax Amendment Bylaw No. 1253, 2026”; and, THAT Council appoint Mayor Brown, Councillor Borecky, Councillor Sullivan, Councillor Therrien and Councillor Ward as members of the 2026 Parcel Tax Roll Review Panel; and, THAT...

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 8.2

Council gave three readings to 2026-2030 Financial Plan Amendment Bylaw No. 1255

THAT Council give first, second and third reading to the “2026-2030 Financial Plan Amendment Bylaw No. 1255, 2026”.

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 8.3

Council closed the meeting to discuss litigation and legal advice

THAT Council close the meeting to the public pursuant to Section 90 of the Community Charter to consider: (g) litigation or potential litigation affecting the municipality; (i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 12

Adjournment

THAT Council adjourn the meeting at 7:49 p.m.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 13

Agenda for Regular Council Meeting, January 26, 2026

THAT Council approve the agenda for the January 26, 2026 Regular Council Meeting.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Regular Council Meeting, January 12, 2026

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 3.1

Council wrote a letter supporting a new Comox Valley RCMP detachment

THAT Council receive the correspondence from Inspector Scott Mercer regarding letter of support request for new detachment and direct staff to write a letter of support.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 5.1

Council awarded the 2025 roads and utilities tender to Knappett ($1.77M) and added funds

THAT Council approve the award of the 2025 Roads and Utilities Capital Works Tender to Knappett Industries in the amount of $1,769,929.00 (excluding GST); and THAT Council Authorize the Chief Administration Officer to execute the contract; THAT Council approve an additional funding of $701,600 for a total expenditure...

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 7.1

Council amended draft zoning to require 7-15 long-term bike spaces in that row

THAT Council amend proposed Zoning Bylaw No. 1238, 2025 in Table 9.6(2) "End- of-Trip Facility Requirements," row "Dwelling Units Hostel Hotel Motel", in column “Number of Long-Term Bicycle Parking Spaces” in the second row to change from "4-15" to "7-15", to which footnote 1 applies.

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 8.1

Council amended draft zoning to require 0-6 long-term bike spaces in that row

THAT Council amend proposed Zoning Bylaw No. 1238, 2025 in Table 9.6(2) "End- of-Trip Facility Requirements," row "Dwelling Units Hostel Hotel Motel", in column "Number of Long-Term Bicycle Parking Spaces" in the first row from "0-3" to read "0-6".

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 8.1

Council made a list of amendments to new Zoning Bylaw No. 1238 and gave third reading

THAT Council amend proposed Zoning Bylaw No. 1238, 2025: a. in Section 4 Definitions, to the definition of Cultural and Community Services, by adding “Indigenous services” after “community halls,” and before “social clubs”; b. in Section 4 Definitions, to the definition of Lot Line, delete substitute Figure 4-4. Lot...

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 8.1

Council closed the meeting for a statutory closed matter and annual report talks

THAT Council close the meeting at 6:37 p.m. to the public pursuant to Section 90 of the Community Charter to consider: • (2) (d) a matter that, under another enactment, is such that the public must be excluded from the meeting. • (l)discussions with municipal officers and employees respecting municipal objectives,...

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 12

Adjournment

THAT Council adjourn the meeting at 7:47 p.m.

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 13

Council approved the January 12, 2026 meeting agenda

THAT Council approve the agenda for the January 12, 2026 Regular Council Meeting.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 2.1

Council adopted the December 8, 2025 minutes and received hearing and BoV minutes

THAT Council adopt the following minutes:  Regular Council Meeting, December 8, 2025; and, receive the following minutes for information:  Public Hearing December 15, 2025  Board of Variance, December17, 2025

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 3.1

Council sent a CRTC letter supporting DIG FM's community radio station application

THAT Council direct staff to provide a letter of support for the DIG FM Radio application to operate a community radio station to the Canadian Radio- television and Telecommunications Commission (CRTC).

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 5.1

Council consented to CVRD Bylaw 900 amending the economic development service

THAT Council consent to the adoption of the Comox Valley Regional District Bylaw No. 900 being “Comox Valley Economic Development Service Conversion Bylaw No. 345, 2016, Amendment No. 4” under section 346 of the Local Government Act.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 5.2

Council supported the Comox Valley Airport's grant bid for electric pushback tractors

THAT Council direct staff to write a letter of support for the Comox Valley Airport Commission funding application to BC Air Access Program (BCAAP) for the acquisition of battery electric aircraft pushback tractors.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 5.3

Council agreed to promote the Wounded Warrior Run BC 2026 on Village social media

THAT Council promote the Wounded Warriors Run BC 2026 through Village social media.

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 5.4

Council advanced the Lot A Maple Street rezoning for apartments and townhouses

THAT Council direct staff to proceed with rezoning application OCP-RZ2501 (Lot A- Maple Street) to facilitate a proposed apartment and townhouse development. THAT Council refer the rezoning application OCP-RZ2501 (Lot A- Maple Street) to the Homelessness and Housing Committee as required.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 7.1

Council added four sites to the Community Heritage Register

THAT Council add the following, each documented with a Statement of Significance, to the Community Heritage Register:  the Abbey Studio: 2687 Penrith Avenue,  the Cumberland Electrical Light and Co. Hydro Plant Remnants: 49.61140° N, 125.05434° W (Cumberland Community Forest Park),  the Marocchi Building: 3276...

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 7.2

Council sent Japanese Canadian Legacy Project shelter concepts to the Heritage Committee

THAT Council refer the Japanese Canadian Legacy Project No. 1 Japanese Town Shelter concepts to the Heritage Committee for feedback; and, THAT Council receive this report for information as an update on the Japanese Canadian Legacy Project, including the scopes for the Nikkei No Haka Japanese Cemetery, No. 1 Japanese...

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 7.3

Council referred a heritage permit for the Nikkei No Haka Japanese Cemetery to committee

THAT Council refer the heritage alteration permit (HAP2505) application for the property described as Lot E Section 25, Township 10 Comox District Plan VIP65968, Except Part in Plan VIP67631 (Nikkei No Haka Japanese Cemetery) to the Heritage Committee.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 7.4

Council sent AVICC a resolution on provincial funding for inter-community active travel

THAT Council submit the resolution Provincial Funding and Development of Inter- Community Active Transportation Corridors as drafted to the Association of Vancouver Island and Coastal Communities convention.

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 7.5

Council backed four regional emergency preparedness grant applications via the CVRD

THAT Council support the following regional applications to the Union of BC Municipalities Community Emergency Preparedness Fund to be submitied for the:  2025 Emergency Support Services Equipment and Training stream in the amount of up to $150,000;  2026 Emergency Operations Centre Training and Equipment stream in...

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 7.6

Council accepted the member monthly reports for December 2025

THAT Council accept the member monthly reports for December 2025.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 7.7

Council adopted the 2026-2030 Financial Plan Bylaw No. 1243

THAT Council adopt 2026-2030 Financial Plan Bylaw 1243, 2025.

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 8.1

Council adopted Municipal Ticket Information Amendment Bylaw No. 1244

THAT Council adopt the Municipal Ticket Information Amendment Bylaw No. 1244, 2025

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 8.2

Council adopted Revenue Anticipation Borrowing Bylaw No. 1251

THAT Council adopt the Revenue Anticipation Borrowing Bylaw No. 1251, 2025.

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 8.3

Council added the Village's working class history to the new OCP vision statement

That Council amend Official Community Plan Bylaw No. 1230, 2025 in section 3.0 Vision Statement in the first sentence by inserting “built upon its rich and complex working class history, and” after “community” and before “shaped”.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 8.4

Council added forestry history to the new OCP's coal mining era overview

That Council amend Official Community Plan Bylaw No. 1230, 2025 in section 7.4.1, Overview, under the subheading The Coal Mining Era, in the fifth paragraph, by inserting “forestry remained strong with both harvesting and reforestation workers keeping the Village vibrant, even as” after “declined,” and before “the...

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 8.4

Council made a set of K'ómoks, watershed and growth wording changes to the new OCP

THAT Council amend the Official Community Plan Bylaw No. 1230, 2025: a. in section 1.4 Plan Area, by deleting the second sentence in the third paragraph and replacing it with “Today’s K’ómoks include the PE’ntlatc, Sahtloot, Sasitla, and Ieeksun peoples” and by inserting at the end of the following sentence “and it is...

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 8.4

Council gave third reading to the amended Official Community Plan Bylaw No. 1230

THAT Council give third reading to Official Community Plan Bylaw No. 1230, 2025 as amended.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 8.4

Council adopted the new Official Community Plan Bylaw No. 1230

THAT Council adopt Official Community Plan Bylaw No. 1230, 2025.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 8.4

Council closed the meeting to discuss labour relations

THAT Council close the meeting to the public pursuant to Section 90 of the Community Charter to consider:  (c) labour relations or other employee relations;

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 12

Council adjourned the January 12, 2026 meeting

THAT Council adjourn the meeting at 8:57 p.m.

Unanimous among members present · moved Neil Borecky, seconded Sean Sullivan · item 13

Agenda for Regular Council Meeting, December 8, 2025

THAT Council approve the agenda for the December 8, 2025 Regular Council Meeting.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Village Hall Budget and Financial Plan meeting, November 17, 2025 • Committee of the Whole Meeting, November 24, 2025 • Regular Council Meeting, November 24, 2025

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 3.1

Council received and filed CVRD correspondence on a Regional Growth Strategy amendment

THAT Council receive and file the correspondence from the Comox Valley Regional District (CVRD) regarding the Comox Valley Minor Amendment process.

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 4.1

Council gave the Comox Valley Farmers Market a one-time $600 grant

THAT Council provide a one-time grant to the Comox Valley Farmers Market Association of $600 in support of 2026 Cumberland market expenses, to be funded through the Host Community Amenity Reserve, and THAT Council direct staff to bring forward an amendment to the adopted 2026 to 2030 Financial Plan Bylaw to reflect...

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 4.2

Council kept a First-to-Fourth Street Penrith Avenue redesign in 2026 capital planning

THAT Council direct staff to continue planning the 2026 Roads and Utilities Capital Works Projects to include Penrith Avenue from First Street to Fourth Street redesign as set out in the Penrith Avenue Improvements Project Drawing, November 2025.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 7.1

Council received a wastewater project update

THAT Council receive the Wastewater Project Update for information.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 7.2

Council denied a delegation request about a daycare at 3376 Egremont Road

THAT Council deny the delegation request relating to the operation of a daycare at 3376 Egremont Road.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 7.3

Council approved up to a 12-week longer operating season for Cumberland Lake Park

THAT Council approve an up to twelve-week extension to the Cumberland Lake Park Operating Season; and, THAT Council direct staff to draft an amendment agreement to the existing Cumberland Lake Park Operating Agreement with Lake Park Society to formalize approval; and, THAT Council authorize the Mayor and Chief...

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 7.4

Council Members Monthly Reports

THAT Council receive the member monthly reports for November 2025.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 7.5

Council gave three readings to Municipal Ticket Information Amendment Bylaw No. 1244

THAT Council give first, second and third reading to Municipal Ticket Information Amendment Bylaw No. 1244, 2025.

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 8.1

Council gave three readings to Revenue Anticipation Borrowing Bylaw No. 1251

THAT Council give first, second and third reading of the Revenue Anticipation Borrowing Bylaw No. 1251, 2025.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 8.2

Council gave three readings to 2025-2029 Financial Plan Amendment Bylaw No. 1252

THAT Council give first, second and third reading of the 2025-2029 Financial Plan Amendment Bylaw 1252, 2025.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 8.3

Council gave second and third reading to the 2026-2030 Financial Plan Bylaw No. 1243

THAT Council give second and third reading of the “2026-2030 Financial Plan Bylaw No. 1243, 2025”.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 8.4

Council adopted Water Service Frontage Tax Amendment Bylaw No. 1245

THAT Council adopt the Water Service Frontage Tax Amendment Bylaw 1245, 2025.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 8.5

Council adopted Sewer Service Frontage Tax Amendment Bylaw No. 1246

THAT Council adopt the Sewer Service Frontage Tax Amendment Bylaw 1246, 2025.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 8.6

Council adopted Storm Water Frontage Tax Amendment Bylaw No. 1247

THAT Council adopt the Storm Water Frontage Tax Amendment Bylaw 1247, 2025.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 8.7

Council adopted Solid Waste Collection Fees Amendment Bylaw No. 1248

THAT Council adopt the Solid Waste Collection Fees Amendment Bylaw 1248, 2025.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 8.8

Council adopted Water Rates Amendment Bylaw No. 1249

THAT Council adopt the Water Rates Amendment Bylaw 1249, 2025.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 8.9

Council adopted Sanitary Sewer Rates Amendment Bylaw No. 1250

THAT Council adopt the Sanitary Sewer Rates Amendment Bylaw 1250, 2025.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 8.10

Council closed the meeting to discuss labour relations

THAT Council close the meeting to the public at 7:01 p.m. pursuant to Section 90 of the Community Charter to consider: (c) labour relations or other employee relations;

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 12

Adjournment

THAT Council adjourn the meeting at 7:37 p.m.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 13

Agenda for Regular Council Meeting, November 24, 2025

THAT Council approve the agenda for the November 24, 2025 Regular Council Meeting.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Committee of the Whole Meeting, November 10, 2025 • Regular Council Meeting, November 10, 2025

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 3.1

Council received the Comox Valley Farmers' Market Association delegation

THAT Council receive the delegation from the Comox Valley Farmers' Market Association.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 4.1

Council amended its 2024-27 partnership agreement with the Community Schools Society

THAT Council approve a First Amendment, dated November 10, 2025, to the 2024-27 Community Services Partnership Agreement between the Village of Cumberland and the Cumberland Community Schools Society as attached to this report; and THAT Council authorize the Chief Administrative Officer and Mayor to execute the...

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 7.1

Council backed a $2.7 million grant bid for the No. 2 Dam and agreed to cover overruns

THAT Council indicates its support for the proposed activities outlined in the application for funding of $2,700,000 from the Strategic Priorities Fund under the Canada Community Building Fund in British Columbia for the No. 2 Dam Replacement Project; and, THAT Council indicates its willingness to provide overall...

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 7.2

Council approved $80,000 in short-term MFA borrowing to buy a tractor

THAT Council approve the short-term borrowing from the Municipal Finance Authority through the Equipment Financing Program for an amount of $80,000 for the purchase of a tractor for a five year term that must be repaid in five years.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 7.3

Council adopted Business Licensing and Regulation Bylaw No. 1239

THAT Council adopt the Business Licensing and Regulation Bylaw No. 1239, 2025.

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 8.1

Council adopted Fees Amendment Bylaw No. 1242

THAT Council adopt the Fees Amendment Bylaw No. 1242, 2025.

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 8.2

Council rescinded second reading of the new Zoning Bylaw No. 1238

THAT Council rescind second reading of Zoning Bylaw No. 1238, 2025.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 8.3

Council rezoned two Cumberland Road lots to I-2 and re-gave second reading to new zoning

THAT Council amend Zoning Bylaw No. 1238, 2025 in Part 12 “Industry Zones”, table 12.2(1) “Permitted Uses”, by adding “Wholesale Services” as a secondary use to the I-2 zone by adding “S” to the I-2 column for the “Wholesale Services” row; THAT Council amend Zoning Bylaw No. 1238, 2025 in Schedule A Zoning Map, by...

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 8.3

Council gave 1st reading to the 2026-2030 Financial Plan and three to utility rate bylaws

THAT Council give first reading of the “2026-2030 Financial Plan Bylaw No. 1243, 2025”; and, THAT Council give first, second and third reading of the: a. Water Service Frontage Tax Amendment Bylaw No. 1245, 2025; b. Sewer Service Frontage Tax Amendment Bylaw No. 1246, 2025; c. Storm Water Service Frontage Tax...

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 8.4

Council closed the meeting to discuss labour relations

THAT Council close the meeting to the public at 6:23 p.m. under s. 90(1) of the Community Charter to consider: (d) Labour relations or other employee relations.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 12

Adjournment

THAT Council adjourn the meeting at 6:33 p.m.

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 13

Agenda for Regular Council Meeting, November 10, 2025

THAT Council approve the agenda for the November 10, 2025 Regular Council meeting.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 2.1

Council adopted October 2025 minutes and received Planning Commission minutes

THAT Council adopt the following minutes: • Committee of the Whole October 14 and 20, 2025 • Committee of the Whole, October 27, 2025 • Regular Council, October 27, 2025 and; THAT Council receive the following Committee minutes for information: • Advisory Planning Commission, October 9, 2025

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 3.1

Council agreed to keep working on food system policy within emergency planning

THAT the Village of Cumberland continue to work with the Comox Valley Food Policy Council to review and where feasible, implement policy tool recommendations outlined in the report: "Building Capacity for Food Systems within Emergency Planning; An investigation for the Village of Cumberland".

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 5.1

Council approved the Coal Hills BMX track extension via a licence addendum

THAT Council approve the BMX track extension and direct staff to enter into an addendum agreement to the existing License Agreement to formalize approval, and authorize the Chief Administrative Officer to execute the amendment.

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 5.2

Council will answer the Shellfish Growers once the wastewater plant is commissioned

THAT Council direct staff to review the requests brought forward and respond to the BC Shellfish Growers Association once commissioning of the Wastewater Treatment Facility has completed.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 5.3

Council named Ward trustee and Borecky alternate to the Regional Library Board for 2026

THAT Council appoint Councillor Ward as trustee and Councillor Borecky as alternate trustee to the Vancouver Island Regional Library Board for 2026.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 6.1

Council referred a heritage alteration permit for 2687 Penrith Ave to Heritage Committee

THAT Council refer the heritage alteration permit (HAP2502) application for the property described as Lot 12, Block 3, District Lot 21, Nelson District, Plan 522 (2687 Penrith Avenue) to the Heritage Committee.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 7.1

Council approved a new Cumberland Forest Land Strategy MOU and $9,000 more funding

THAT Council approve the Cumberland Forest Land Strategy Memorandum of Understanding (MOU) between the Village of Cumberland, Cumberland Community Forest Society (CCFS), United Riders of Cumberland (UROC), and Comox Valley Land Trust (CVLT) as attached to this report dated October 29, 2025 and that this new MOU...

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 7.2

Council set 2026-2030 Financial Plan changes, incl. a $170,000 reserve cut

THAT Council make a one-time reduction of $170,000 annually beginning in 2026 to the Emergency and Public Safety Reserve. THAT Council direct staff to re-allocate the planned annual contribution to the Emergency and Public Safety Reserve to the General Financial Stabilization reserve starting in 2026. THAT Council...

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 7.3

Council approved the 2026 council meeting calendar

THAT Council approve the 2026 Council meeting calendar and that Council direct staff to give public notice of the calendar.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 7.4

Council Member Monthly Reports

THAT Council receive the member monthly reports for September and October 2025.

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 7.5

Council gave first reading to the new Official Community Plan Bylaw No. 1230

THAT Council give first reading to Official Community Plan Bylaw No. 1230, 2025.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 8.1

Council replaced the new OCP's vision statement

That Council amend the Official Community Plan Bylaw No. 1230, 2025 by replacing section 3.0 in its entirety with the following: Vision Statement Cumberland is a thriving, inclusive community shaped by its mountain landscape and sustained by the creativity, care, and resilience of its people. Nestled in the foothills...

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 8.1

Council amended the draft OCP to make 3550 Cumberland Road residential large lots

That Council amend the Official Community Plan Bylaw No. 1230, 2025 in Map A: Land Use Designation by: changing the land use designation of 3550 Cumberland Road, legally described as Lot A, District Lot 126, Comox District Plan VIP77356, PID 026-007-258, from Interchange Lands to Residential Large Lots.

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 8.1

Council amended the draft OCP to designate a Cumberland Road property for industry

That Council amend the Official Community Plan Bylaw No. 1230, 2025 in Map A: Land Use Designation by: by amending the land use designation of property on Cumberland Road, legally described as That Part of Lot A, Section 36, Township 10, Comox District, Plan 11052, included in Plan VIP52361, PID 017-412-927, from...

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 8.1

Council added a Cumberland Road property to the draft OCP's industry permit area

THAT Council amend the Official Community Plan Bylaw No. 1230, 2025 in Map A: Land Use Designation by: amending Map I: Industry Development Permit Area by adding to the Industry development permit area, the property on Cumberland Road, legally described as That Part of Lot A, Section 36, Township 10, Comox District,...

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 8.1

Council removed two Cumberland Road properties from the draft OCP's DPA #8

That Council amend the Official Community Plan Bylaw No. 1230, 2025 in Map A: Land Use Designation by amending Map J Form and Character Development Permit Areas by removing from DPA #8 Interchange Lands: 3550 Cumberland Road, legally described as Lot A, District Lot 126, Comox District Plan VIP77356, PID 026-007-258;...

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 8.1

Council gave second reading to the amended Official Community Plan Bylaw No. 1230

THAT Council give second reading to Official Community Plan Bylaw No. 1230, 2025 as amended.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 8.1

Council scheduled a public hearing on Official Community Plan Bylaw No. 1230

THAT Council direct staff to schedule a public hearing for Official Community Plan Bylaw No. 1230; and THAT Council confirm that is has considered the Official Community Plan Bylaw 1230 in conjunction with its Financial Plan and Liquid Waste Management Plan.

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 8.1

Council gave first reading to the new Zoning Bylaw No. 1238

THAT Council give first reading to Zoning Bylaw No. 1238, 2025.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 8.2

Council required the principal resident be present for short-term rentals in draft zoning

That Council amend Zoning Bylaw No. 1238, 2025, in table 6.4(2), the Operator Restrictions row, under the Short-Term Rental Accommodation column, by adding “and the principal resident is present” at the end of the sentence.

Opposed: Nick Ward · moved Neil Borecky, seconded Sean Sullivan · item 8.2

Council amended draft zoning to make 4620 Cumberland Road Industrial (I-2)

That Council amend Zoning Bylaw No. 1238, 2025, Schedule A by changing the zoning from Service Industry (I-1) to Industrial (I-2) at 4620 Cumberland Rd, legally described as LOT A, SECTION 25, TOWNSHIP 10, COMOX DISTRICT, PLAN 50023.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 8.2

Council gave second reading to amended Zoning Bylaw No. 1238 and set a public hearing

That Council give second reading to Zoning Bylaw No. 1238, 2025 as amended; and THAT Council direct staff to schedule a public hearing for Zoning Bylaw No. 1238, 2025

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 8.2

Council gave three readings to a new Business Licensing Bylaw and Fees Amendment

THAT Council give first, second and third reading of Business Licensing and Regulation Bylaw No. 1239, 2025; THAT Council give notice on the Village website of the proposed adoption of Business Licensing and Regulation Bylaw No. 1239, 2025 and an opportunity for persons to make representations to Council; and THAT...

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 8.3

Adjournment

THAT Council adjourn the meeting 6:52 p.m.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 12

Agenda for Regular Council Meeting, October 27, 2025

THAT Council approve the agenda for the October 27, 2025 Regular Council Meeting.

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Committee of the Whole meeting, October 6, 2025 • Regular Council meeting, October 6, 2025

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 3.1

Council received the Coal Hills BMX Association delegation on a track expansion

THAT Council receive the delegation from the Coal Hills BMX Association regarding approval for an expansion of the Coal Hills BMX track within the licensed area.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 4.1

Council received the BC Shellfish Growers delegation on Baynes Sound water quality

THAT Council receive the delegation from BC Shellfish Growers Association regarding collaborative approach to wastewater and marine water quality in Baynes Sound.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 4.2

Council wrote a letter supporting the K'ómoks First Nation Treaty

THAT Council write a letter of support for K’ómoks First Nation Treaty.

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 5.1

Council asked staff for more information on Rotary's Orchard Park improvements

THAT in response to the September 15 2025 Cumberland Rotary Centennial delegation regarding Rotary Orchard Park improvements, Council direct staff to report back to Council with more information on the proposed scope of works, Village responsibilities, and other information to inform next steps.

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 6.1

Council set the acting mayor rotation from November 2025 to October 2026

THAT Council appoint acting mayors for the time periods below: • November 2025 to January 2026: Councillor Borecky • February to April 2026: Councillor Sullivan • May to July 2026: Councillor Ward • August to October 2026: Councillor Therrien

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 7.1

Council closed the meeting to discuss personnel matters

THAT Council close the meeting to the public at 6:30 p.m. pursuant to Section 90 of the Community Charter to consider: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the...

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 12

Adjournment

THAT Council adjourn the meeting at 7:12 p.m.

Unanimous among members present · moved Neil Borecky, seconded Sean Sullivan · item 13

Agenda for Regular Council Meeting, October 6, 2025

THAT Council approve the agenda for the October 6, 2025 Regular Council Meeting.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: Regular Council Meeting minutes October 06, 2025 • Committee of the Whole Meeting, September 15, 2025 • Regular Council Meeting, September 15, 2025

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 3.1

Council received the Kumugwe Cultural Society delegation on the Indian Act

THAT Council receive the delegation of the Kumugwe Cultural Society regarding the Indian Act and Cultural Erasure for information.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 4.1

Council received the regional waste service delegation on the Solid Waste Plan

THAT Council receive the delegation from Comox Strathcona Waste Management Services regarding Solid Waste Management Plan for information.

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 4.2

Council received the Youth Climate Corps delegation on its program

THAT Council receive the delegation from the Youth Climate Corps regarding progress and impacts of program for information.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 4.3

Council sent two letters supporting Puntledge watershed fish and wildlife grant bids

THAT Council receive and provide two letters of support for Current Environment Ltd funding applications to the Fish and Wildlife Compensation Program for projects within the Puntledge watershed.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 5.1

Council moved committee meetings to the Masonic Hall and Fire Hall for now

THAT Council approve holding public Committee of the Whole, advisory committee, commission and Board of Variance meetings at the following spaces until the Council Chamber meeting room is available for use: • Masonic Hall at 2687 Dunsmuir Avenue; • Cumberland Fire Rescue Hall at 4724 Cumberland Road.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 7.1

Council asked staff for terms of reference on council equity supports and benefits

THAT Council direct staff to draft a terms of reference for consideration of equity supports and other Council benefits for Council Member Remuneration Review with potential referral to the appropriate committee.

Opposed: Neil Borecky · moved Nick Ward, seconded Troy Therrien · item 7.2

Council adopted the 2026 Permissive Tax Exemption Bylaw No. 1237

THAT Council adopt the Permissive Tax Exemption 2026 Bylaw No. 1237, 2025.

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 8.1

Council gave first reading to OCP amendment for 2100 Horbury Road (Bylaw 1240)

THAT Council give first reading to Official Community Plan Amendment Bylaw No. 1240, 2025.

Opposed: Troy Therrien · moved Neil Borecky, seconded Nick Ward · item 8.2

Council gave first reading to rezoning for 2100 Horbury Road (Bylaw 1241)

THAT Council give first reading to Zoning Amendment Bylaw No. 1241, 2025.

Opposed: Troy Therrien · moved Neil Borecky, seconded Sean Sullivan · item 8.2

Council referred the 2100 Horbury Road bylaws to First Nations and agencies

THAT Council direct staff to refer proposed Bylaws 1240 and 1241 to First Nations and agencies for comment, as per the consultation list attached to the September 25, 2025 staff report.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 8.2

Council added a drinking water protection zone to the Zoning Bylaw update

THAT Council direct staff to include a Drinking Water Protection Zone to the new Zoning Bylaw as part of the Zoning Bylaw Update project currently underway.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 8.2

Council closed the meeting to discuss labour, land and annual report matters

THAT Council close the meeting to the public at 7:45 pm pursuant to Section 90 of the Community Charter to consider: (c) labour relations or other employee relations; (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm...

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 12

Adjournment

THAT Council adjourn the meeting at 8:56 p.m.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 13

Agenda for Regular Council Meeting, September 15, 2025

THAT Council approve the agenda for the September 15, 2025 Regular Council Meeting.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Committee of the Whole, September 2, 2025 • Regular Council Meeting, September 2, 2025

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 3.1

Council received the Cumberland Rotary delegation on the Orchard Park stewardship deal

THAT Council receive the delegation from the Cumberland Rotary regarding Orchard Park Stewardship Agreement.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 4.1

Council had the Mayor write a letter supporting the oil tanker ban

THAT Council receive the correspondence from S. Christian regarding a motion to uphold the Tanker Ban; and that the Mayor write a letter to the powers that be supporting the ban on behalf of Council.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 5.1

Council approved heritage alteration and variance permits for 2691 Dunsmuir Avenue

THAT Council approve Heritage Alteration Permit (HAP2501) for the property described as Lot A District Lot 21 Nelson District Plan VIP85438 (2691 Dunsmuir Avenue). THAT Council approve Development Variance Permit (DVP2510) for the property described as Lot A District Lot 21 Nelson District Plan VIP85438 (2691 Dunsmuir...

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 7.1

Council approved up to $472,500 for Penrith Avenue Third-to-Fourth infrastructure work

THAT Council receive the public engagement report for the Penrith Avenue Roads and Utilities upgrades project; THAT Council approve the expenditure of up to $472,500 for Penrith: Third to Fourth Street Infrastructure Replacement with: • $307,500 to be funded through the Linear Asset Renewal Reserve and • $165,000 to...

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 7.2

Council asked for a one-way street concept design for Penrith Avenue

THAT Council direct staff to bring forward a Penrith Avenue Road Improvement concept design drawing for the proposed one-way street and further inform the Penrith Avenue block from Fourth Street to Third Street to let them know the block is included in the project.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 7.2

Council sent the Zoning Bylaw Review report to the October 6, 2025 committee meeting

THAT Council direct staff to bring back the Zoning Bylaw Review and Update report to a Committee of the Whole meeting on October 6, 2025.

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 7.3

Council told staff to drop some Village Core parking rules from the draft Zoning Bylaw

THAT Council direct staff to revise the Draft Zoning Bylaw to remove off-street parking and loading requirements for non-residential and non-hotel, hostel, and motel uses in the Village Core; and THAT Council direct staff to revise the Draft Zoning Bylaw to remove cash-in-lieu of parking provisions for residential and...

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 7.3

Council updated purchasing policy signing authority and group purchasing rules

THAT Council amend the Appendix A ‘Schedule of Signing Authority’ of the Purchasing Management Services Policy number 3.3 as presented; and, THAT Council amend the Purchasing Management Services Policy 3.3 to include provisions for participation in group purchasing programs and corporate supply arrangements, as...

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 7.4

Council gave three readings to the 2026 Permissive Tax Exemption Bylaw No. 1237

THAT Council consider first, second and third reading of the “Permissive Tax Exemption 2026 Bylaw No. 1237, 2025”.

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 8.1

Council closed the meeting to discuss labour, litigation, legal advice, reports and land

THAT Council close the meeting to the public pursuant to Section 90 of the Community Charter to consider: • (c) labour relations or other employee relations; • (g) litigation or potential litigation affecting the municipality; • (i) the receipt of advice that is subject to solicitor-client privilege, including...

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 12

Adjournment

THAT Council adjourn the meeting at 8:58 p.m.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 13

Agenda for Regular Council Meeting, September 2, 2025

THAT Council approve the agenda for the September 2, 2025 Regular Council Meeting.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Committee of the Whole Meeting, July 28, 2025 • Regular Council Meeting, July 28, 2025

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 3.1

Council received Experience Comox Valley's draft tourism strategic framework

THAT Council receive the delegation from Experience Comox Valley regarding the Draft Comox Valley Tourism Strategic Framework 2025.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 4.1

Council appointed Caroline Leadbitter and Sherry Westrop to the Planning Commission

THAT Council appoint Caroline Leadbitter and Sherry Westrop to the Advisory Planning Commission; and THAT Council release the resolution to the public.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 4.1

Council consented to CVRD Bylaw 883 converting the Sports Track and Fields Service

THAT Council consent to the adoption of Comox Valley Regional District Bylaw No. 883 being “Comox Valley Sports Track and Fields Service Conversion Bylaw 2353, Amendment No. 2" under section 349 of the Local Government Act.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 5.1

Council asked staff to consider a proposal for an official Village fungus

THAT Council direct staff to consider the request for an Official Village Fungus Proposal and the implications and return with any concerns.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 5.2

Council applied to UBCM for a grant to fund an integrated financial sustainability plan

THAT Council endorse the submission of an application for the 2025 UBCM Strategic Priorities Fund for an Integrated Financial Sustainability Plan, in which the Village of Cumberland will provide overall grant management for the project if the application is successful and will support any cost overruns; and, THAT...

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 7.1

Council approved a 10-year phased water meter replacement and cut its annual budget

THAT Council approve a water meter replacement program that replaces the current water meter inventory in a phased, incremental program over the next ten years with replacement of approximately 200 meters per year; and commencing in early 2026 and to manage capital costs while ensuring optimal meter accuracy; and THAT...

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 7.2

Council approved a park use permit and noise exemption for the 2026 RideLab event

THAT Council direct staff to approve a park use permit and Noise Control Bylaw exemption request for the RideLab event at Village Park in 2026.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 7.3

Council approved up to $181,000 for office expansion and more for gym washroom access

THAT Council approve capital project expenditures of up to $181,000 to be funded by$60,000 from the general facilities reserve and $121,000 from the Growing Communities Reserve for renovations to the Recreation Centre and Municipal Office for the purpose of office space expansion; and THAT Council direct staff to...

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 7.4

Council closed the meeting to discuss personnel and labour relations

THAT Council close the meeting at to the public at 7 p.m. pursuant to Section 90 of the Community Charter to consider: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the...

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 12

Adjournment

THAT Council adjourn the meeting at 8:35 p.m.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 13

Agenda for Regular Council Meeting, July 28, 2025

THAT Council approve the agenda for the July 28, 2025 Regular Council Meeting.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Regular Council Meeting, July 14, 2025

Unanimous among members present · moved Neil Borecky, seconded Sean Sullivan · item 3.1

Council received the Indigenous Women's Sharing Society delegation on substance use

THAT Council receive the delegation from the Indigenous Women's Sharing Society for information.

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 4.1

Council backed the Comox Valley Airport's request to change its CBSA entry designation

THAT Council write a letter in support of the Comox Valley Airport Commission request to the Canadian Border Service Agency Services to change the Airport of Entry designation.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 5.1

Council wrote a letter supporting a reconsideration of BC child care space funding

THAT Council receive the Reconsideration Request from the Comox Valley Family Services Association and the Comox Valley Development Association's application to the BC Child Care New Spaces Fund Decisions in the Comox Valley and that Council write a letter of support.

Unanimous among members present · moved Neil Borecky, seconded Sean Sullivan · item 5.2

Council signed an MOU with the Comox Valley Pickleball Association to end of 2026

THAT Council approve and enter into the Memorandum of Understanding with the Comox Valley Pickleball Association dated July 3, 2025 for a term ending December 31, 2026; and THAT Council authorize the Chief Administrative Officer and Mayor to extend and/or amend the Memorandum of Understanding with the Comox Valley...

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 7.1

Council adopted the commitments and timelines in the Stage 3 Liquid Waste Plan

THAT Council confirms that the Village of Cumberland has reviewed and formally adopt the commitments with timelines or triggers that have been brought forward within the Stage 3 Liquid Waste Management Plan that is outlined in the July 28, 2025 staff report “Update to Stage 3 LWMP Report for Submission to Ministry of...

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 7.2

Council approved up to $56,000 from reserves to update the Water System Master Plan

THAT Council approve updating the Village of Cumberland Water System Master Plan; THAT Council approve the expenditure of up to $56,000, to be funded through the Water Financial Stabilization Reserve for updating the Water System Master Plan; and THAT Council direct staff to bring forward an amendment to the adopted...

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 7.3

Council sought a UBCM meeting with the Province on policing transition

THAT Council direct staff to submit a meeting request with the Minister and with Provincial staff from the Ministry of Public Safety and Solicitor General to discuss policing transition for emerging municipalities at the 2025 Union of British Columbia Municipalities convention.

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 7.4

Council adopted 2025-2029 Financial Plan Amendment Bylaw No. 1235

THAT Council adopt the 2025-2029 Financial Plan Amendment Bylaw No. 1235, 2025.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 8.1

Council adopted Water Conservation Bylaw No. 1234

THAT Council adopt the Water Conservation Bylaw No. 1234, 2025.

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 8.2

Council adopted Municipal Ticket Information Amendment Bylaw No. 1236

THAT Council adopt the Municipal Ticket Information Amendment Bylaw No. 1236, 2025.

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 8.3

Council closed the meeting to discuss land and FOI-protected information

THAT Council close the meeting to the public at 6:36 p.m. pursuant to Section 90 of the Community Charter to consider: (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; (j)...

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 12

Adjournment

THAT Council adjourn the meeting at 7:07 p.m.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 13

Agenda for Regular Council Meeting, July 14, 2025

THAT Council approve the agenda for the July 14, 2025 Regular Council Meeting.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Committee of the Whole meeting, June 23, 2025 • Regular Council Meeting, June 23, 2025

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 3.1

Approve a variance permit for 2742 Windermere Avenue (defeated)

THAT Council approve the development variance permit (DVP2504) for the property described as the Westerly ½ of Lot 2, Block F, District Lot 21, Nelson District, Plan 522A.

Opposed: Vickey Brown, Neil Borecky, Troy Therrien · moved Sean Sullivan, seconded Nick Ward · item 7.1

Council referred the 2742 Windermere Avenue variance to the Advisory Planning Commission

That Council refer the development variance permit (DVP2504) application for the property described as the Westerly ½ of Lot 2, Block F, District Lot 21, Nelson District, Plan 522A to the Advisory Planning Commission.

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 7.1

Council sent the 2742 Windermere variance back to staff for legal advice on an easement

That Council refer the development variance permit (DVP2504) application for the property described as the Westerly ½ of Lot 2, Block F, District Lot 21, Nelson District, Plan 522Aback to staff to obtain legal advice on the proposed easement.

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 7.1

Council named Comox Valley RibFest 2025 municipally significant for liquor permits

That Council designate Comox Valley RibFest 2025 as “municipally significant”, and That Council direct staff to bring back a policy for discussion on municipally significant events for special event permit referrals to the Village from the BC Liquor and Cannabis Regulation Branch.

Unanimous among members present · moved Neil Borecky, seconded Sean Sullivan · item 7.2

Council confirmed interest in joining the CVRD Track and Fields Service as a full member

THAT Council confirm interest to the Comox Valley Regional District for the Village of Cumberland to join the Comox Valley Track and Fields Service, Functions 601 to 603, as a full participant.

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 7.3

Council gave three readings to 2025-2029 Financial Plan Amendment Bylaw No. 1235

THAT Council give first, second and third reading to the “2025-2029 Financial Plan Amendment Bylaw No. 1235, 2025”.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 8.1

Council gave three readings to a new Water Conservation Bylaw No. 1234

THAT Council give first, second and third reading to Water Conservation Bylaw No. 1234, 2025.

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 8.2

Council gave three readings to Municipal Ticket Information Amendment Bylaw No. 1236

THAT Council give first, second and third reading to Municipal Ticket Information Amendment Bylaw No. 1236, 2025.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 8.3

Council closed the meeting to discuss labour, litigation and legal advice

THAT Council close the meeting at 6:50 p.m. to the public pursuant to Section 90 of the Community Charter to consider: (c) labour relations or other employee relations; (g) litigation or potential litigation affecting the municipality; (i) the receipt of advice that is subject to solicitor-client privilege, including...

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 12

Adjournment

THAT Council adjourn the meeting at 7:45 p.m.

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 13

Agenda for Regular Council Meeting, June 23, 2025

THAT Council approve the agenda for the June 23, 2025 Regular Council Meeting.

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Committee of the Whole Meeting, June 9, 2025 • Regular Council Meeting, June 9, 2025 as corrected to show regrets from Councillor Ward.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 3.1

Council renewed a temporary use permit for an auto repair shop at 4693 Cumberland Rd

THAT Council approve the temporary use permit renewal 2024-01-TUP application to permit an automobile service and repair shop at 4693 Cumberland Road, the property described as Lot A, District Lot 24, Nelson District, Plan VIP56393.

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 7.1

Council asked the Province to align a Bevan Road gravel mine permit with local land use

That Council request the Provincial authority for mines to consider the Mines Act Permit application for Bevan Road, Phase 1-2A Subdivision Gravel Mine, Lot A, Section 34, Township 10, Comox District, Plan EPP130046 (PID 032-030-525) in such a way as to account for the Village of Cumberland's carefully developed land...

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 7.2

Council approved the 2024 Statement of Financial Information

THAT Council approve the Corporation of the Village of Cumberland 2024 Statement of Financial Information for filing with the Ministry.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 7.3

Council set its UBCM minister meeting requests: parkway safety, jobs land, forests, mines

THAT Council direct staff to request cabinet minister meetings at the UBCM convention for the following requests: Comox Valley Parkway safety and active travel route upgrades with Transportation and Transit; Employment Lands infrastructure and planning with Jobs, Economic Development and Innovation; Private Managed...

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 7.4

Council received the public meeting on the 2024 Annual Report

THAT Council receive the Public Meeting on the 2024 Annual Report for information.

Unanimous among members present · moved Neil Borecky, seconded Sean Sullivan · item 7.5

Adjournment

THAT Council adjourn the meeting at 6:27 p.m.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 13

Agenda for Regular Council Meeting, June 9, 2025

THAT Council approve the agenda for the June 9, 2025 Regular Council Meeting.

Unanimous among members present · moved Neil Borecky, seconded Sean Sullivan · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Committee of the Whole, May 26, 2025 • Regular Council Meeting, May 26, 2025 • Village Hall Meeting, June 2, 2025

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 3.1

Council deferred a delegation on the 3376 Egremont Road daycare until SD71 concludes

THAT Council defer the request to appear as a delegation at an upcoming meeting regarding the daycare facility at 3376 Egremont Road until such time as the matter has been investigated by SD71 and concluded.

Unanimous among members present · moved Neil Borecky, seconded Sean Sullivan · item 5.1

Council received the report on denying a request to appear as a delegation

THAT Council receive the Denial of Request to Appears as Delegation to Council report.

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 7.1

Council sole-sourced Phase 2 wastewater design and moved $500,000 to Phase 1

THAT Council authorize the sole sourcing of the remaining design and engineering work for Phase 2 of the Wastewater Upgrade Project to McElhaney Engineering, pursuant to Section 5.9 of the Village of Cumberland Purchasing Management Services Policy. THAT Council approve to increase the budget for the “Wastewater...

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 7.2

Council approved a $2.7 million federal grant application for the No. 2 Dam

THAT Council approve the submission of grant funding application for $2,700,000 for the No 2 Dam Project to the Strategic Priorities Fund under the new 2024- 2034 Canada Community Building Fund agreement.

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 7.3

Council sent UBCM a late resolution dedicating water rental fees to watershed security

THAT Council endorse the resolution Dedicating Water Rental Fees to Watershed Security as a late submission to the Union of British Columbia Municipalities convention.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 7.4

Council gave notice of the June 23, 2025 annual meeting on the 2024 Annual Report

THAT Council give notice of the annual meeting on June 23, 2025, at which Council will consider the 2024 Annual Report and submissions and questions from the public.

Unanimous among members present · moved Neil Borecky, seconded Sean Sullivan · item 7.5

Council Member Monthly Reports

THAT Council receive the member monthly reports for May 2025.

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 7.6

Council closed the meeting to discuss labour relations

THAT Council close the meeting at 6:08 p.m. to the public pursuant to Section 90 of the Community Charter to consider: 1. (c) labour relations or other employee relations;

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 12

Adjournment

THAT Council adjourn the meeting at 7 p.m.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 13

Council approved the May 26, 2025 agenda with late items

THAT Council approve the agenda for the May 26, 2025 Regular Council Meeting with addition of late items for items 3.1 and 8.1.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 2.1

Council adopted the April 28 and May 12, 2025 minutes

THAT Council adopt the following minutes: • Committee of the Whole, April 28, 2025 • Committee of the Whole, May 12, 2025 • Regular Council Meeting, May 12, 2025

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 3.1

Council received the May 12, 2025 public hearing report

THAT Council receive the following minutes for information: • Public Hearing May 12, 2025 report.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 3.1

Council swapped a BC Parks Foundation letter on the agenda for an updated one

THAT Council remove the May 12, 2025 letter from the BC Parks Foundation from the public council meeting agenda and substitute the May 23, 2025 letter from the BC Parks Foundation.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 5.2

Council asked staff how conservation lands could get property tax exemptions

THAT Council direct staff to bring forward a report on how Council might include conservation lands in the property tax exemption bylaw.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 5.2

Council approved BC Bike Race noise bylaw exemptions at Village Park

THAT Council direct the Chief Administrative Officer to approve an exemption to Noise Control Bylaw No. 950 to allow the organizers of BC Bike Race to use amplified music and announcements at Village Park on Friday, July 4 from 9:00 a.m. to 10:00 a.m. and amplified music and entertainment at Village Park on Sunday,...

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 7.1

Council backed a regional UBCM emergency preparedness grant bid of up to $350,000

THAT Council approves the submission of a regional application to the Union of BC Municipalities Community Emergency Preparedness Fund for up to $200,000 under the Emergency Operations Centres Equipment and Training stream, and up to $150,000 under the Emergency Support Services Equipment and Training stream to...

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 7.2

Council approved the Stage 3 Liquid Waste Management Plan and sewer separation funding

THAT Council confirms the municipal fund method of payment plan for the storm-sanitary sewer separation program in the Stage 3 Liquid Waste Management Plan; and THAT Council, acting as the Liquid Waste Management Plan Steering Committee, approves the Stage 3 Liquid Waste Management Plan Report for submission to the BC...

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 7.3

Council received No. 2 Dam reports and continued the design RFP

THAT Council receives the No. 2 Dam DRAFT Project Climate Hazard Assessment and Updated Cost Estimates reports for information; and THAT Council direct staff to continue with the Request for Proposal for Design and Engineering services for the No. 2 Dam Project.

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 7.4

Council set Youth as the topic of the June 2, 2025 Village Hall meeting

THAT Council establish the focus topic of Youth for the June 2, 2025 Village Hall meeting.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 7.5

Council adopted 3345 Second Street housing rezoning and eased VIHA lease terms

THAT Council amend Zoning Amendment Bylaw No. 1223, 2025 in section 2.(d) by striking “84uph” and substituting “85uph”; and THAT Council give third reading to and adopt “Zoning Amendment Bylaw No. 1223, 2025” as amended; THAT Council adopt “Ambleside Alley Closure and Disposal Bylaw No. 1108, 2019”; THAT Council...

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 8.1

Council closed the meeting to discuss FOI-protected information and land

THAT Council close the meeting at 6:40 p.m. the public pursuant to Section 90 (1) of the Community Charter to consider: (j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of...

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 12

Adjournment

THAT Council adjourn the meeting at 7:27 p.m.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 13

Agenda for Regular Council Meeting, May 12, 2025

THAT Council approve the agenda for the May 12, 2025 Regular Council Meeting.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Regular Council meeting, April 28, 2025 • Committee of the Whole Meeting May 5, 2025 • Special Council meeting, May 5, 2025

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 3.1

Council approved variance and heritage alteration permits for 2739 Dunsmuir Avenue

THAT Council approve the development variance permit 2024-07-DVP and the heritage alteration permit 2024-07-HAP application for the property described as Lot 12, Block 11, District Lot 21, Nelson District, Plan 522A (2739 Dunsmuir Avenue).

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 7.1

Council signed a Community Forest Park management MOU with a $37,500 budget

THAT Council enter into a Memorandum of Understanding for collaborative management planning for the Cumberland Community Forest Park with the Comox Valley Land Trust, Cumberland Community Forest Society and United Riders of Cumberland as attached to the report dated May 2 2025; THAT Council direct staff to report back...

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 7.2

Council joined the regional Evolve e-bike and e-scooter share pilot

THAT Council receive the Evolve E-Bike and E-Scooter Share presentation from Michael Zbarsky, CVRD, and David Holzer, Evolve E-Bike Share. THAT Council authorize the Chief Administrative Officer to enter the Village of Cumberland into a Memorandum of Understanding with the Comox Valley Regional District, City of...

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 7.3

Council adopted OCP and zoning bylaws and a variance for 3284 Second Street

THAT Council give third reading to, and adopt Bylaw 1228, cited as Official Community Plan Amendment Bylaw No. 1228, 2025 for 3284 Second Street, legally described as Lot 1, Block 5, District Lot 21, Nelson District, Plan 522. THAT Council give third reading to, and adopt Bylaw 1229 cited as Zoning Amendment Bylaw No....

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 8.1

Council adopted the 2025 Property Tax Rates Bylaw No. 1233

THAT Council adopt the 2025 Property Tax Rates Bylaw No. 1233, 2025.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 8.2

Council closed the meeting to discuss labour relations

THAT Council close the meeting at 6:47 pm to the public pursuant to Section 90 of the Community Charter to consider: (c) labour relations or other employee relations;

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 12

Council moved all council and committee meetings to the Cultural Centre for now

THAT the Council approve holding all Council and committee meetings at the Cultural Centre at 2674 Dunsmuir Avenue until the Council Chamber meeting room at 2675 Dunsmuir is available for use, and hold the May 5, 2025 Committee of the Whole meeting at the Fire Hall.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 1

Council approved the April 28, 2025 agenda with late public submissions

THAT Council approve the agenda for the April 28, 2025 Regular Council Meeting, with the addition of late item public submissions for items 7.2, Variance Permit for 2674 Windermere Avenue, and 8.1, Zoning Amendment Bylaw for Lot A Ulverston Avenue.

Unanimous among members present · moved Neil Borecky, seconded Sean Sullivan · item 2

Council adopted the April 7, 2025 minutes and received committee minutes

THAT Council approve the following minutes: • Regular Council Meeting, April 7, 2025; and, receive Committee minutes for information: • Advisory Planning Commission Meeting Zoning Bylaw Review, April 10, 2025 • Heritage Committee Meeting, March 20, 2025

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 3

Council consented to CVRD Bylaw 865 on the emergency shelter land acquisition service

THAT Council consent to the adoption of Bylaw 865, Emergency Shelter and Supportive Housing Land Acquisition Service Establishment Bylaw No. 52, 2009, Amendment No. 2 under section 349 of the Local Government Act.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 5.1

Council agreed to take part in the Regional Growth Strategy minor amendment review

THAT Council respond to the Comox Valley Regional District that the Village is prepared to participate in the Regional Growth Strategy minor amendment review.

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 5.2

Council approved the 2024 audited financial statements

THAT Council receive Cory Vanderhorst, CPA, CA from MNP to present the auditor’s report to Council for the year ended December 31, 2024 and THAT Council approve the Village of Cumberland Audited Financial Statements for the year ended December 31, 2024.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 7.1

Council approved a variance cutting bicycle parking at 2674 Windermere Avenue

THAT Council approve development variance permit [DVP2503] o reduce the required number of Class 1 and 2 bicycle parking stalls for the property described as Lot 1 District Lot 24 Nelson District Plan EPP42181 (2674 Windermere Avenue).

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 7.2

Council approved the Rock the Block street closure and noise exemption

THAT Council approve the temporary closure of Dunsmuir Avenue between First Street and Second Street from August 16, 2025 at 10:00 a.m. until August 17, 2025 at 2:00 a.m. subject to all other conditions of an event permit; AND THAT Council recommend the Chief Administrative Officer approve a Noise Control Bylaw...

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 7.3

Council approved a new social media policy

THAT Council approve Policy 1.14, Social Media.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 7.4

Council approved a new public correspondence, council protocol and flag policy

THAT Council rescind Staff, Committee and Public Communications Policy 1.1 (2007), and approve the Public Correspondence, Council Protocols, and Flag Display Policy 1.1.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 7.5

Council gave 1st and 2nd reading to Ulverston Avenue rezoning and its amenities

THAT Council accept the amenity contributions presented together with Zoning Amendment Bylaw No. 1215, 2025; and THAT Council give first and second reading to Zoning Amendment Bylaw No. 1215, 2025 (Lot A, Plan VIP72022, Ulverston Avenue).

Opposed: Neil Borecky, Troy Therrien · moved Nick Ward, seconded Sean Sullivan · item 8.1

Council asked for tax rate scenarios raising light industry and managed forest ratios

THAT Council direct staff to bring forward changes to the tax rates for the 2025 tax rates bylaw based on changes to the ratio for Class 5 Light Industry from 2.74 to 3.01; and changes to the ratio for Class 7 Managed Forest from 19 to 21 in one scenario, and to a ratio of 25 in a second scenario; and to analyze the...

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 8.2

Council closed the meeting to discuss personnel, labour and legal advice

THAT Council close the meeting at 7:50 p.m. to the public pursuant to Section 90 of the Community Charter to consider: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the...

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 12

Adjournment

THAT Council adjourn the meeting at 8:50 p.m.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 13

Agenda for Regular Council Meeting, March 24, 2025

THAT Council approve the agenda for the March 24, 2025 Regular Council Meeting with the addition of late items 8.1, Feedback for 3284 Second Street, and to close the meeting to the public for a closed portion.

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Policing Town Hall with Village Hall, March 3, 2025 • Parcel Tax Review Panel Meeting March 10, 2025 • Regular Council Meeting March 10, 2025

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 3.1

Council received the Comox Valley RCMP delegation on annual policing priorities

THAT Council receive the delegation from the Comox Valley RCMP regarding Annual Policing Priorities.

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 4.1

Council received Courtenay's tariffs letter and asked staff to write a letter

THAT Council receive the correspondence from the City of Courtenay regarding their Tariffs Response letter and request that staff write a letter.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 5.1

Council added up to $39,000 to the Zoning Bylaw Review and reallocated $60,000

THAT Council approve the increase to expenditure of up to $39,000 for increased scope in the Zoning Bylaw Review Project with • $14,170 to be funded through Capacity Funding for Local Government Housing Initiatives grant reallocated from the Amenity Cost Charge Bylaw project; and • $24,830 to be funded through...

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 6.1

Council received the United Riders of Cumberland 2024 annual report

THAT Council receive the presentation from United Riders of Cumberland (UROC) on its 2024 Annual Report and 2025 preview.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 7.1

Council gave 1st and 2nd reading to OCP and zoning changes for 3284 Second Street

THAT Council give first and second reading to Bylaw 1228, cited as Official Community Plan Amendment Bylaw No. 1228, 2025 and Bylaw 1229 Zoning Amendment Bylaw No. 1229, 2025 for 3284 Second Street, legally described as Lot 1, Block 5, District Lot 21, Nelson District, Plan 522, and that a public hearingRegular...

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 8.1

Council adopted Zoning Amendment Bylaw No. 1225 (mobile vending)

THAT Council adopt Zoning Amendment Bylaw No 1225, 2025.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 8.2

Council adopted Business Licence Amendment Bylaw No. 1226

THAT Council adopt Business Licence Amendment Bylaw 1226, 2025.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 8.3

Council closed the meeting to discuss a law enforcement matter

THAT Council close the meeting at 6:45 p.m. to the public pursuant to Section 90(1) of the Community Charter to consider: (f) law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 12

Adjournment

THAT Council adjourn the meeting at 6:54 p.m.

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 13

Agenda for Regular Council Meeting, March 10, 2025

THAT Council approve the agenda for the Regular Council Meeting for March 10, 2025 to include the late items for items 7.1 and 7.2.

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 2.1

Council adopted the February 24, 2025 minutes and received Heritage minutes

THAT Council adopt the following minutes: • Committee of the Whole meeting, February 24, 2025 • Regular Council meeting, February 24, 2025; and, Receive the draft minutes for • Heritage Committee, February 20, 2025.

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 3.1

Council wrote to the Health Minister backing the Farmers' Market Nutrition Coupon Program

THAT Council write a letter to the BC Minister of Health in support of funding to the British Columbia Farmers' Market Nutrition Coupon Program.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 5.2

Council gave $2,500 to Courtenay's public substance use education event

THAT Council approve a financial contribution of $2,500 to the City of Courtenay from host amenity funds for the Public Substance Use Education and Awareness Event, and direct staff to bring forward an amendment to the Financial Plan for this expenditure.

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 5.3

Council supported the Comox Valley Airport's BC Air Access grant for apron expansion

THAT Council provide a letter of support of the Comox Valley Airport Commission BC Air Access Program Grant application for the airport apron expansion project.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 5.4

Council approved a temporary use permit for a cannabis store at 3276 Third Street

THAT Council approve the issuance of a temporary use permit for a non-medical cannabis retail store for the property described as Lot 12, Block 10, District Lot 21, Nelson District, Plan 522-A (3276 Third Street).

Opposed: Neil Borecky · moved Troy Therrien, seconded Nick Ward · item 7.1

Council approved four 2025 community grants totalling $10,000

THAT Council approve the following allocation for the 2025 Community Grant Program: • BC Labour Heritage Centre for the Ginger Goodwin Headstone Restoration: $2000 • Comox Valley Farmers Market for the Farm or Food Literacy Kids Program: $2734 • Comox Valley Family Services Association for the Early Years Spring...

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 7.2

Council updated the Accessibility and Inclusion Committee terms of reference

THAT Council approve policy 1.7, Accessibility and Inclusion Select Committee, Terms of Reference, with the addition of new section 1.1 To promote social and political equity.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 7.3

Council Member Monthly Reports

THAT Council receive the member monthly reports for February 2025.

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 7.4

Council gave third reading to Zoning Amendment Bylaw No. 1225 (mobile vending)

THAT Council give third reading to Zoning Amendment Bylaw No. 1225, 2025.

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 8.1

Council gave third reading to Business Licence Amendment Bylaw No. 1226

THAT Council give third reading to the Business Licence Amendment Bylaw No. 1226, 2025.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 8.2

Council closed the meeting to discuss labour, land, legal advice and FOI matters

THAT Council close the meeting to the public at 6:45 pm pursuant to Section 90 of the Community Charter to consider: (c) labour relations or other employee relations; (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm...

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 12

Council adjourned the March 10, 2025 meeting

THAT Council adjourn the meeting at 8:34 p.m.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 13

Agenda for Regular Council Meeting, February 24, 2025

THAT Council approve the agenda for the February 24, 2025 Regular Council meeting.

Unanimous among members present · moved Neil Borecky, seconded Sean Sullivan · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Committee of the Whole February 6, 2025 • Regular Council February 10, 2025

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 3.1

Council backed a federal active transportation grant bid and funded the Village share

THAT Council support the Village of Cumberland’s application for the 2025 Federal Active Transportation Fund Grant; and, THAT Council approve funding the Village's portion of the Ulverston Ave and Dunsmuir Ave Sidewalk Replacement project and the Maryport Shared Streets project with $105,000 from Community Works Funds...

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 7.1

Council approved the amended MOU with the Cumberland Events Society

THAT Council approve the Memorandum of Understanding between the Cumberland Events Society and the Village of Cumberland as amended in February 2025 and attached to the Council report dated Feb 7, 2025.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 7.2

Council amended the Events Society MOU to read 'the Mayor or alternate'

THAT Council approve an amendment that references to the Mayor in agreement be changed to include "the Mayor or alternate".

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 7.2

Council approved attending the High Ground governance forum, extra cost from reserve

THAT Council approve Council members attending the High Ground annual civic governance forum and any costs above current budget to be funded from the general financial stabilization reserve.

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 7.3

Council gave 1st and 2nd reading to mobile vending and cannabis retail fee bylaws

THAT Council give first and second reading to Zoning Amendment Bylaw No. 1225, 2025; and, THAT Council give first and second reading to Business Licence Amendment Bylaw No. 1226, 2025.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 8.1

Council adopted Revenue Anticipation Borrowing Bylaw No. 1227

THAT Council adopt the Revenue Anticipation Borrowing Bylaw No. 1227, 2025.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 8.2

Adjournment

THAT Council adjourn the meeting at 6:23 p.m.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 12

Agenda for Regular Council Meeting, February 10, 2025

THAT Council approve the agenda for the February 10, 2025 Regular Council Meeting with the addition of item 5.3, correspondence from the BC Watershed Security Coalition - Support for Annual Funding for Watershed in the BC Budget

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Committee of the Whole, January 27, 2025 • Regular Council Meeting, January 27, 2025

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 3.1

Council joined CVRD work on a draft recreation amenity cost contribution program

THAT Council approve Village participation in the Comox Valley Regional District Recreation Commission development of a draft amenity cost contribution program for recreation-specific infrastructure.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 5.1

Council endorsed Wendy Lewis's reappointment to the Comox Valley Airport Commission

THAT Council endorse the term renewal of Wendy Lewis to the Comox Valley Airport Commission and invite Comox Valley Airport Commission representatives to an upcoming Committee of the Whole meeting to discuss the governance structure and nomination process of the local government representatives to the Board of...

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 5.2

Council signed the BC Watershed Security Coalition's Budget 2025 funding letter

THAT Council sign on and endorse the letter to the Province from the BC Watershed Security Coalition regarding Budget 2025.

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 5.3

Council referred permits for 2739 Dunsmuir Avenue to the Heritage Committee

THAT Council refer the development variance permit (2024-07-DVP) and the heritage alteration permit (2024-07-HAP) application for the property described as Lot A District Lot 21 Nelson District Plan EPP68927 (2739 Dunsmuir Avenue) to the Heritage Committee.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 7.1

Council approved the Community Services 2025-2027 strategic project workplan

THAT Council approve the prioritized Community Services 2025-2027 Strategic Project Workplan as attached to the report dated January 24, 2025 and direct staff to update the Strategic Priorities Quarterly Report to align with the updated workplan.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 7.2

Council replaced its 2019 code of conduct with a new Council Code of Conduct policy

THAT Council rescind the 2019 Code of Responsible Conduct and approve the new Policy 1.0, Council Code of Responsible Conduct.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 7.3

Council Member Monthly Reports

THAT Council receive the member monthly reports for January 2025.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 7.4

Council gave three readings to Revenue Anticipation Borrowing Bylaw No. 1227

THAT Council give first, second and third reading of the Revenue Anticipation Borrowing Bylaw No. 1227, 2025.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 8.1

Council adopted 2024-2028 Financial Plan Amendment Bylaw No. 1224

THAT Council adopt the “2024-2028 Financial Plan Amendment Bylaw No. 1224, 2025”.

Unanimous among members present · moved Nick Ward, seconded Troy Therrien · item 8.2

Adjournment

THAT Council adjourn the meeting at 6:17 p.m.

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 12

Agenda for Regular Council Meeting, January 27, 2025

THAT Council approve the agenda for the January 27, 2025 Regular Council Meeting.

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 2.1

Council adopted the January 13, 2025 minutes and received APC minutes

THAT Council adopt the following minutes: • Regular Council Meeting, January 13, 2025; and receive for information the draft minutes: • Advisory Planning Commission, January 9, 2025.

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 3.1

Council sent the Province feedback and questions on the speculation and vacancy tax

THAT Council provide feedback to the Ministry of Finance on the speculation and vacancy tax that the Village has not yet received any feedback from residents and if received the Village will share in the future; request that the Ministry advise on how the tax will be reported out to the Village, both the number of...

Unanimous among members present · moved Neil Borecky, seconded Troy Therrien · item 5.1

Council approved permits and park dedication for a 15-lot Bevan Road subdivision

THAT Council approve the development permit (2024-04-DP) for the purpose of a fifteen-lot subdivision of the lot legally described as Lot A Section 34 Township 10 Comox District Plan EPP130046; and THAT Council approve the development variance permit (2024-09-DV) as specified for the purpose of a fifteen-lot...

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 7.1

Council approved design-bid-build and a design RFP for the No. 2 Dam replacement

THAT Council approve a design bid build procurement methodology for the No. 2 Dam Replacement Project including issuing an RFP for design services for this project.

Unanimous among members present · moved Sean Sullivan, seconded Troy Therrien · item 7.2

Council signed a 2025-2027 community service partnership with Elevate the Arts

THAT Council enter into the 2025-2027 Community Service Partnership Agreement between the Village of Cumberland and Elevate the Arts Society and authorize the Chief Administrative Officer and the Mayor to execute the Agreement.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 7.3

Council backed a DRIF grant bid for the Perseverance Watershed and up to $13,500

THAT Council direct staff to submit a full proposal for a funding application for the Perseverance Watershed Initiative through the Disaster Resilience and Innovation Funding (DRIF) program; AND THAT Council supports the project and commits to cost overruns; and, THAT Council approve the expenditure of up to $13,500,...

Unanimous among members present · moved Nick Ward, seconded Sean Sullivan · item 7.4

Council gave three readings to 2024-2028 Financial Plan Amendment Bylaw No. 1224

THAT Council give first, second and third reading to the “2024-2028 Financial Plan Amendment Bylaw No. 1224, 2025”.

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 8.1

Council closed the meeting to discuss labour, land and legal advice

THAT Council close the meeting to the public at 6:25 p.m. pursuant to Section 90 of the Community Charter to consider: • (c) labour relations or other employee relations; • (e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected...

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 12

Adjournment

THAT Council adjourn the meeting at 7:30 p.m.

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 13

Agenda for Regular Council Meeting, January 13, 2025

THAT Council approve the agenda for the January 13, 2025 Regular Council Meeting.

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 2.1

Adoption of Minutes

THAT Council adopt the following minutes: • Village Hall Financial Plan Meeting, November 18, 2024 • Regular Council Meeting, December 9, 2024

Unanimous among members present · moved Neil Borecky, seconded Sean Sullivan · item 3.1

Council received the Beaufort Family Health Society delegation on clinic funding

THAT Council receive the delegation from the Beaufort Family Health Society regarding funding the clinic.

Unanimous among members present · moved Nick Ward, seconded Neil Borecky · item 4.1

Council approved a regional UBCM grant bid of up to $100,000 for disaster risk reduction

THAT the regional application submitted to the Union of BC Municipalities Community Emergency Preparedness Fund 2024 Disaster Risk Reduction/Climate Adaptions - Category 2 fund for up to $100,000 be approved; and THAT as the primary applicant, the Comox Valley Regional District, will apply for, receive, and manage the...

Unanimous among members present · moved Troy Therrien, seconded Neil Borecky · item 7.1

Council approved a regional FireSmart grant bid of up to $2 million for 2025-2026

THAT the regional application submitted to the Union of BC Municipalities Community Resiliency Investment Fund - FireSmart Community Funding and Supports for up to $2,000,000 over 2025-2026, be approved; AND THAT as the primary applicant, the Comox Valley Regional District, will apply for, receive, and manage the...

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 7.2

Council Member Monthly Reports - December 2024

THAT Council receive the member monthly reports for December 2024.

Unanimous among members present · moved Troy Therrien, seconded Nick Ward · item 7.3

Council gave 1st and 2nd reading to rezoning for 3345 Second Street housing

THAT Council give first and second reading to Bylaw 1223 cited as “Zoning Amendment Bylaw No. 1223, 2025”. For the property described as Lot A, Block 32, District Lot 24, Nelson District, Plan EPP 103460; and, THAT Council support, in principle, amendments to the housing agreement to increase the number of Vancouver...

Unanimous among members present · moved Troy Therrien, seconded Sean Sullivan · item 8.1

Refer a 4th storey at 3345 Second Street to two committees for input (defeated)

THAT Council refer the addition of fourth storey through Zoning Amendment Bylaw No. 1223, 2025 for further input from the Homelessness and Affordable Housing Committee and the Advisory Planning Commission.

Opposed: Vickey Brown, Sean Sullivan, Troy Therrien · moved Nick Ward, seconded Neil Borecky · item 8.1

Council adopted the 2025-2029 Financial Plan Bylaw No. 1216

THAT Council adopt the “2025 - 2029 Financial Plan Bylaw No. 1216, 2024”.

Unanimous among members present · moved Sean Sullivan, seconded Neil Borecky · item 8.2

Council closed the meeting to discuss the annual report and labour matters

THAT Council close the meeting at 7:07 pm to the public pursuant to Section 90 of the Community Charter to consider: 90 (1)(l) annual report 90 (1) c) labour

Unanimous among members present · moved Sean Sullivan, seconded Nick Ward · item 12

Adjournment

THAT Council adjourn the meeting at 8:48 p.m.

Unanimous among members present · moved Neil Borecky, seconded Nick Ward · item 13